A Car Sale Invoice is a fundamental document required for any vehicle sale transaction in India. It serves multiple purposes: documenting the sale, facilitating ownership transfer, and meeting tax compliance requirements. The document is mandatory under the Motor Vehicles Act, 1988 and must comply with state-specific motor vehicle regulations. It's used in both dealer sales and private vehicle transfers, containing crucial information such as vehicle details, party information, price, tax components, and ownership transfer declarations. The invoice is essential for updating vehicle registration records with the Regional Transport Office (RTO) and serves as proof of ownership for insurance and future resale purposes.
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1. Invoice Number and Date: Unique invoice number and date of sale
2. Seller Details: Complete details of the seller including name, address, GST number (if applicable), and dealer license number (if applicable)
3. Buyer Details: Complete details of the buyer including name, address, and contact information
4. Vehicle Description: Detailed description of the vehicle including make, model, year, color, chassis number, engine number, and registration number
5. Price Details: Base price, taxes (GST breakdown), and total amount
6. Payment Terms: Payment method, payment status, and any remaining payment details
7. Ownership Transfer Declaration: Statement confirming transfer of ownership from seller to buyer
8. Delivery Details: Date and location of vehicle delivery
9. Signatures: Space for signatures of both parties and witnesses
1. Dealer Warranty: Details of dealer warranty if applicable (typically for new vehicles or certified pre-owned)
2. Accessories Included: List of additional accessories being provided with the vehicle
3. Service Package: Details of any service package or maintenance contract included in the sale
4. Insurance Details: Information about insurance transfer or new insurance if arranged through seller
5. Trade-in Details: If there's a trade-in vehicle involved, details and valuation of the trade-in vehicle
6. Finance Details: If financing is arranged through dealer, details of the financing terms
1. Schedule A - Vehicle Condition Report: Detailed report of vehicle condition, including any existing damage or wear (especially important for used vehicles)
2. Schedule B - Accessories List: Itemized list of all accessories and their values included with the vehicle
3. Schedule C - Service History: For used vehicles, complete service history and maintenance records
4. Appendix 1 - Vehicle Photos: Photographs of the vehicle showing its condition at the time of sale
5. Appendix 2 - Original Documentation: List of all original documents being handed over (RC book, insurance, etc.)
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Financial Services
Transportation
Insurance
Legal Services
Relevant Teams
Sales
Legal
Finance
Compliance
Administration
Documentation
Customer Service
Operations
Relevant Roles
Sales Manager
Automotive Dealer
Finance Manager
Legal Counsel
Tax Consultant
Documentation Specialist
Compliance Officer
Sales Executive
Administrative Officer
Vehicle Registration Officer
Insurance Agent
Corporate Fleet Manager
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