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The Confirmation Letter of Resignation is a standard document used in Indian corporate and professional settings when an employee decides to voluntarily terminate their employment. This document is essential for maintaining clear communication and legal compliance in the resignation process, as required by Indian employment laws and corporate governance practices. The letter serves multiple purposes: it formally documents the employee's intention to resign, confirms the notice period as per employment terms, specifies the last working day, and acknowledges the employee's commitment to proper handover of responsibilities. This document is particularly important in India where formal documentation of employment transitions is required for regulatory compliance and future reference. The letter typically follows after an initial verbal resignation discussion and should align with the notice period requirements specified in the original employment contract or applicable standing orders.

1. Personal Information and Date: Employee's name, ID, designation, department, and current date

2. Addressee Details: Proper address to supervisor/HR manager with their designation

3. Subject Line: Clear indication that this is a resignation confirmation letter

4. Resignation Statement: Clear statement confirming the intention to resign

5. Last Working Day: Specific mention of the last working day and notice period being served

6. Handover Plan: Brief mention of willingness to ensure smooth transition of duties

7. Gratitude Statement: Professional expression of thanks for opportunities provided

8. Signature Block: Formal closing with employee's signature and contact details