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Confirmation Letter Of Resignation Template for Singapore

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Key Requirements PROMPT example:

Confirmation Letter Of Resignation

"I need a Confirmation Letter of Resignation for a senior software engineer who has given three months' notice and will be leaving on March 15, 2025, including specific mentions of ongoing project handover requirements and intellectual property obligations."

Document background
The Confirmation Letter of Resignation is a crucial document in Singapore's employment framework, used when an employee has formally submitted their intention to leave their position. This document serves multiple purposes: it provides written acknowledgment of the resignation, confirms compliance with notice period requirements under Singapore's Employment Act, and outlines key transition responsibilities. The letter helps protect both employer and employee interests by clearly documenting the termination process and establishing expectations for the remaining employment period. It's particularly important in Singapore's structured employment environment, where proper documentation of employment matters is essential for regulatory compliance.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details including employee name, position and department

2. Resignation Confirmation: Clear statement acknowledging receipt of resignation letter and its date

3. Last Working Day: Confirmation of final working day and notice period fulfillment

4. Handover Requirements: Basic expectations for knowledge transfer and duty handover

5. Company Property Return: Requirements for returning company property and assets

Optional Sections

1. Exit Interview: Details about exit interview process and scheduling if required by company policy

2. Non-Compete Reminder: Reminder of existing non-compete obligations and confidentiality requirements

3. Reference Provision: Information about company policy on providing employment references

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including unused leave, prorated bonuses and other entitlements

2. Exit Checklist: Comprehensive list of administrative tasks to complete before last day

3. Handover Document Template: Standard template for documenting ongoing work, responsibilities and key contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering notice period requirements, statutory minimum notice periods, treatment of unused leave, and salary payment obligations

Employment Claims Act 2016: Legislation governing the handling of outstanding employment claims and dispute resolution processes during employment termination

Industrial Relations Act: Legislation covering union-related matters and collective agreement terms that may affect the resignation process

Ministry of Manpower (MOM) Guidelines: Official guidelines outlining best practices for employment termination, documentation requirements, and exit procedures

Personal Data Protection Act 2012 (PDPA): Legislation governing the handling of employee's personal information and data retention requirements during and after employment

CPF Act: Legislation governing Central Provident Fund matters including final CPF contributions and reporting requirements upon employment termination

Income Tax Act: Legislation covering tax clearance requirements, especially for foreign employees, and Form IR21 requirements where applicable

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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