The General Invoice is a fundamental commercial document used in Indian business transactions to record and formalize sales of goods or services. It serves multiple purposes: as a payment request, a tax document, and a record of transaction. Under Indian law, particularly the GST regime, invoices must contain specific elements including GST registration numbers, HSN codes, and tax breakdowns. The document is crucial for maintaining financial records, claiming input tax credits, and ensuring compliance with tax authorities. A General Invoice is required for most business-to-business (B2B) and business-to-consumer (B2C) transactions above specified thresholds, and must be retained for the period specified under tax laws. For businesses operating in India, maintaining properly formatted and compliant invoices is essential for both legal compliance and business operations.
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1. Invoice Header: Contains invoice number, date, and type of invoice (original/duplicate/triplicate)
2. Seller Information: Complete business details including name, address, GSTIN, contact information, and other registration numbers
3. Buyer Information: Complete details of the recipient including name, billing address, shipping address, GSTIN (if registered), and contact information
4. Supply Details: Description of goods/services, HSN/SAC codes, quantity, unit price, total amount
5. Tax Details: Break-up of taxes including CGST, SGST/IGST, other applicable taxes with rates and amounts
6. Payment Information: Total amount, payment terms, due date, bank account details
7. Declaration: Standard declarations required under GST law and other applicable regulations
1. Purchase Order Reference: Include when the invoice is against a specific purchase order or contract
2. Shipping Details: Required when delivery address is different from billing address or for specific shipping terms
3. Discount Section: Include when there are trade discounts, special offers, or rebates applicable
4. TDS Details: Required when Tax Deducted at Source is applicable to the transaction
5. E-way Bill Details: Required for transportation of goods where e-way bill is mandatory
6. Special Terms: Any special conditions, warranties, or terms specific to the transaction
1. Item Details Schedule: Detailed breakdown of items/services when the list is extensive
2. Tax Calculation Sheet: Detailed calculation of taxes when multiple tax rates or complex calculations are involved
3. Delivery Challan: When goods are being delivered along with the invoice
4. Quality Certificate: When required for specific products or industry requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Information Technology
Professional Services
Healthcare
Education
Construction
Agriculture
Automotive
Energy
Telecommunications
Financial Services
Real Estate
Hospitality
E-commerce
Logistics
Relevant Teams
Finance
Accounts
Sales
Procurement
Tax
Compliance
Operations
Administration
Legal
Credit Control
Relevant Roles
Accounts Manager
Finance Director
Billing Coordinator
Tax Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Financial Controller
Business Owner
Sales Manager
Procurement Manager
Bookkeeper
Chief Financial Officer
Compliance Officer
Administrative Assistant
Operations Manager
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