The One Off Invoice is a essential commercial document used in Indian business transactions for single, non-recurring sales of goods or services. It must comply with India's GST regime, including the Central Goods and Services Tax Act, 2017, and state-specific GST regulations. This document type is crucial for businesses operating in India as it serves multiple purposes: it acts as a formal payment request, provides evidence of the transaction for accounting purposes, meets tax compliance requirements, and can be used as a legal record of the sale. The document includes mandatory elements such as GST registration numbers, HSN/SAC codes, and specific tax calculations, while also incorporating standard commercial information such as party details, transaction specifics, and payment terms. Unlike recurring invoices or framework agreements, this One Off Invoice is designed for standalone, single transactions.
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1. Invoice Header: Contains invoice number, date, and type of invoice (original/duplicate/triplicate)
2. Seller Information: Legal name, complete address, GSTIN, state code, and other tax registration details of the seller
3. Buyer Information: Legal name, complete address, GSTIN (if registered), state code, and contact details of the buyer
4. Supply Details: Description of goods/services, HSN/SAC codes, quantity, unit price, total amount
5. Tax Details: Applicable GST rates, CGST, SGST/IGST amounts, and total tax amount
6. Payment Information: Total amount due, payment terms, bank account details
7. Declaration: Mandatory declarations regarding tax responsibility and invoice authenticity
1. Purchase Order Reference: Include when the invoice is issued against a specific purchase order
2. Shipping Details: Required when goods are being transported, including delivery address and e-way bill details
3. Discount Details: Include when any discounts or special pricing are applied to the invoice
4. Export Details: Required for export invoices, including shipping bill number and port details
5. Terms and Conditions: Optional section for specific terms of sale, return policy, or warranty information
1. Detailed Item List: Detailed breakdown of items/services when the main invoice cannot accommodate all details
2. Tax Calculation Sheet: Detailed calculation of taxes when multiple tax rates or complex calculations are involved
3. Supporting Documents: E-way bills, delivery challans, or other relevant documentation required for the transaction
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Information Technology
Professional Services
Construction
Healthcare
Education
Hospitality
Logistics
Real Estate
Consulting
Agriculture
Energy
Telecommunications
Financial Services
Relevant Teams
Finance
Accounts
Sales
Procurement
Tax
Treasury
Legal
Compliance
Administration
Operations
Relevant Roles
Accounts Receivable Manager
Accounts Payable Manager
Finance Manager
Accountant
Tax Specialist
Financial Controller
Billing Coordinator
Sales Administrator
Procurement Officer
Business Owner
Finance Director
Bookkeeper
Treasury Manager
Credit Controller
Compliance Officer
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