The Notice Of Vacant Possession Apartment is a critical document in Indian real estate practice, used when a tenant or occupant is returning possession of an apartment to its rightful owner or manager. This document becomes necessary at the end of a lease term, early termination of tenancy, or any situation where formal documentation of property vacancy is required. It includes essential details such as property condition, utility status, key handover confirmation, and any pending settlements. The notice must comply with Indian property laws, including the Transfer of Property Act 1882, Registration Act 1908, and state-specific rental regulations. It serves as legal evidence of possession transfer and helps prevent future disputes regarding the timing and condition of property vacation.
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1. Notice Header: Date, sender/recipient details, and notice type declaration
2. Property Details: Complete identification and address of the apartment being vacated
3. Reference to Agreement: Details of the original lease/rental agreement and its termination
4. Declaration of Vacancy: Clear statement confirming the property has been vacated and is ready for possession
5. Condition Statement: Declaration about the condition of the property upon vacation
6. Key Handover: Details of keys, access cards, and other security items being returned
7. Utility Status: Status of utility connections and pending bills
8. Notice Closure: Formal closing, including signature and date
1. Pending Dues Statement: Include when there are outstanding payments or settlements to be addressed
2. Damage Report: Include when there are notable damages or repairs needed in the property
3. Forwarding Address: Include when the vacating party needs to provide their new contact information
4. Security Deposit Reference: Include when discussing the return or adjustment of security deposit
5. Maintenance Certificate: Include when society/building maintenance clearance is required
1. Schedule A - Property Inventory: Detailed list of fixtures and fittings in the apartment
2. Schedule B - Utility Readings: Final meter readings for electricity, water, gas etc.
3. Schedule C - Photographic Evidence: Photos documenting the condition of the property at the time of vacation
4. Schedule D - Handover Checklist: List of items to be checked during physical handover
5. Appendix 1 - Original Agreement Reference: Copy of relevant pages from original lease agreement
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