The Commercial Invoice Pro Forma Invoice is a crucial document in Maltese commercial transactions, serving as a preliminary bill of sale before the completion of a transaction. It is commonly used in both domestic and international trade scenarios where a detailed quotation or customs documentation is required. The document must comply with Malta's Value Added Tax Act (Chapter 406) and relevant EU directives, particularly for cross-border transactions. Pro Forma Invoices are essential for customs clearance, obtaining import licenses, and establishing letters of credit. They contain comprehensive information about the proposed transaction, including detailed product descriptions, pricing, delivery terms, and payment conditions. While not a final invoice, under Maltese law, they represent a binding commitment from the seller regarding the specified terms and conditions.
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1. Invoice Header: Company details, invoice number, date, and 'Pro Forma Invoice' clearly marked
2. Buyer Information: Complete details of the buyer including name, address, VAT number if applicable, and contact information
3. Seller Information: Complete details of the seller including company name, registration number, VAT number, address, and contact information
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and total amounts
5. Pricing Summary: Subtotal, VAT (if applicable), shipping costs, and total amount
6. Payment Terms: Payment method, banking details, and payment deadline
7. Delivery Information: Shipping method, delivery terms, estimated delivery date
1. Special Instructions: Include when there are specific handling, shipping, or usage instructions
2. Currency Information: Include for international transactions, specifying exchange rates if relevant
3. Quote Validity: Include when the pro forma needs to be valid for a specific period
4. Terms and Conditions: Include when additional terms need to be specified beyond standard payment and delivery terms
5. Customs Information: Include for international shipments requiring customs clearance
6. Discount Details: Include when special pricing or discounts are applied
1. Detailed Product Specifications: Technical specifications or detailed descriptions of products when the main invoice contains only basic descriptions
2. Price Breakdown: Detailed breakdown of complex pricing structures or bulk order calculations
3. Shipping Documents: Copies of relevant shipping or transport documentation
4. Certificate of Origin: When required for international trade, documenting the origin of goods
Find the exact document you need
Commercial Invoice Pro Forma Invoice
A preliminary commercial document under Maltese law that outlines proposed goods/services, pricing, and terms, serving as a binding quotation and customs documentation.
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Non Commercial Invoice
A Maltese-compliant invoice document for non-commercial transactions, meeting local regulatory requirements and EU standards.
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