The Commercial Invoice Pro Forma Invoice is a vital document in international trade transactions, particularly relevant in the Netherlands as one of Europe's primary trading hubs. It serves as a quotation that includes all details of a commercial invoice but is clearly marked as pro forma. This document is typically used to satisfy customs requirements for import, facilitate letter of credit arrangements, or provide the buyer with a detailed preview of the final invoice. Under Dutch law and EU regulations, it must include specific information such as VAT details, company registration numbers, and accurate product descriptions. The document is especially important for transactions through Dutch ports and helps expedite customs clearance while ensuring compliance with both national and EU trade regulations.
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1. Seller Information: Complete details of the selling company including legal name, address, tax/VAT number, registration number, contact details
2. Buyer Information: Complete details of the buying company including legal name, address, tax/VAT number (if applicable), and contact details
3. Invoice Details: Pro forma invoice number, date, reference numbers, and validity period
4. Product/Service Details: Detailed description of goods/services, quantities, unit prices, and total amounts
5. Financial Summary: Subtotal, applicable taxes, shipping costs, and total amount
6. Delivery Terms: Incoterms, shipping method, expected delivery date, and destination
7. Payment Information: Payment terms, bank details, and currency information
1. Country of Origin: Required when goods are being exported/imported, stating the country where goods were manufactured
2. Harmonized System Codes: Include when needed for customs purposes, showing the classification codes for goods
3. Certificate of Origin Reference: Include when goods require certification of origin for customs purposes
4. Insurance Details: Include when shipping insurance is part of the transaction
5. Special Instructions: Any specific handling, packaging, or shipping instructions
6. Declaration Statement: Include when required by customs authorities, stating this is a pro forma invoice with no commercial value
1. Detailed Product Specifications: Technical specifications, dimensions, materials when required for complex products
2. Packing List: Detailed breakdown of package contents, weights, and dimensions
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Commercial Terms and Conditions: Standard terms and conditions applicable to the transaction
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