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Packing List And Commercial Invoice Template for Netherlands

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Key Requirements PROMPT example:

Packing List And Commercial Invoice

"I need a Packing List and Commercial Invoice template for exporting electronic components from the Netherlands to Japan, compliant with Dutch customs requirements and including provisions for ESD (Electrostatic Discharge) sensitive items, scheduled for regular shipments throughout 2025."

Document background
The Packing List And Commercial Invoice combination represents essential documentation required for international trade operations under Dutch jurisdiction. These documents are mandatory for all cross-border shipments and must comply with both Dutch national legislation and EU regulations. The Commercial Invoice serves as the primary document declaring the value of goods for customs purposes and supporting payment transactions, while the Packing List provides detailed information about the physical characteristics of the shipment. Together, they form a comprehensive documentation package that facilitates customs clearance, supports payment processing, enables efficient logistics handling, and ensures compliance with Dutch and EU trade regulations. These documents are particularly crucial for businesses operating through Dutch ports and logistics hubs, requiring careful attention to both local and EU-wide documentation requirements.
Suggested Sections

1. Seller Information: Complete details of the exporting company including name, address, tax/VAT numbers, and contact information

2. Buyer Information: Complete details of the importing company including name, address, tax/VAT numbers, and contact information

3. Invoice Details: Invoice number, date, and reference numbers (purchase order, etc.)

4. Shipment Information: Including shipping date, mode of transport, carrier information, and Incoterms

5. Product Details: Itemized list of products including description, quantity, unit price, and total amount

6. Packaging Details: Number of packages, type of packaging, weights (gross/net), and dimensions

7. Financial Information: Currency, total amount, payment terms, and bank details

8. Declaration: Standard declaration of accuracy and compliance with export/import regulations

Optional Sections

1. Export License Information: Required when shipping controlled or restricted goods

2. Certificate of Origin Reference: Include when preferential trade treatment is being claimed

3. Insurance Details: Required when shipping under CIF terms or when insurance is arranged by the seller

4. Special Handling Instructions: Include for dangerous goods, temperature-sensitive items, or items requiring special care

5. Discount Information: Include when trade or volume discounts are applied to the shipment

6. Additional Customs Information: Include specific customs codes, duty rates, or other customs-specific requirements when needed

Suggested Schedules

1. Detailed Packing List: Itemized breakdown of contents per package/container including weights and dimensions

2. Product Specifications: Technical details and specifications of products when required by customs or buyer

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Safety Data Sheets: Required for chemical products or dangerous goods

5. Pictures/Diagrams: Visual documentation of packaging and products when required

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

Logistics and Transportation

E-commerce

Agriculture

Automotive

Electronics

Chemical

Pharmaceutical

Food and Beverage

Textiles

Construction Materials

Mining and Minerals

Relevant Teams

Logistics

Export

Import

Supply Chain

Documentation

Shipping

Customs Compliance

International Sales

Procurement

Warehouse Operations

Finance

Trade Operations

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Shipping Coordinator

Customs Compliance Officer

Trade Documentation Specialist

Supply Chain Manager

International Sales Manager

Procurement Officer

Warehouse Manager

Finance Manager

Trade Finance Specialist

Customs Broker

Operations Manager

Documentation Clerk

Freight Forwarding Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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