Employee Record Form

Employee Record Form for Malta

Employee Record Form Template for Malta

This document is a comprehensive employee record form compliant with Maltese employment law and data protection regulations. It serves as an official record of employment capturing essential employee information including personal details, employment terms, compensation, qualifications, and required documentation. The form is structured to meet the requirements of the Employment and Industrial Relations Act (EIRA) of Malta, the Data Protection Act, and other relevant Maltese employment legislation, ensuring proper documentation of the employment relationship while maintaining compliance with data protection standards.

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What is a Employee Record Form?

The Employee Record Form is a fundamental HR document required for all employment relationships in Malta. It serves as a comprehensive record-keeping tool that captures and maintains essential employee information in compliance with Maltese employment law, particularly the Employment and Industrial Relations Act (EIRA) and the Data Protection Act. This document should be completed at the commencement of employment and updated as necessary throughout the employment relationship. It includes sections for personal information, employment details, compensation, emergency contacts, and various appendices for supporting documentation. The form is designed to ensure organizations maintain accurate employee records while complying with legal requirements regarding data collection, storage, and processing under Maltese law.

What sections should be included in a Employee Record Form?

1. Personal Information: Basic employee details including full name, address, date of birth, ID/passport number, and contact information

2. Employment Details: Position, department, start date, employment status (full-time/part-time), work location, and reporting structure

3. Compensation Information: Base salary, allowances, payment frequency, and bank account details for salary deposits

4. Emergency Contact Information: Names and contact details of persons to be contacted in case of emergency

5. Qualification and Skills: Educational background, professional qualifications, certifications, and relevant skills

6. Documentation Checklist: List of required documents submitted (ID copies, certificates, permits, etc.)

What sections are optional to include in a Employee Record Form?

1. Work Permit Details: For non-EU employees - including permit number, validity dates, and conditions

2. Previous Employment History: Used when detailed work history tracking is required by the employer

3. Health Information: When required for occupational health and safety purposes, including any relevant medical conditions or disabilities

4. Vehicle and Transportation: When company vehicle or transportation allowance is provided

5. IT Systems Access: For roles requiring specific system access, including assigned equipment and software licenses

What schedules should be included in a Employee Record Form?

1. Document Copies: Appendix containing copies of ID, certificates, and other submitted documents

2. Job Description: Detailed description of role, responsibilities, and requirements

3. Confidentiality Agreement: If separate from main employment contract

4. Benefits Summary: Detail of all benefits and entitlements specific to the employee

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Generate a Bespoke Document

Download a Standard Employee Record Form

Review your own Employee Record Form

What is a Employee Record Form?

What sections should be included in a Employee Record Form?

What sections are optional to include in a Employee Record Form?

What schedules should be included in a Employee Record Form?

Authors

Alex Denne

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