The Leave Letter To Employer is a standard document used in Maltese workplaces when an employee needs to formally request time away from work. This document is essential for compliance with Malta's Employment and Industrial Relations Act (EIRA) and various subsidiary regulations governing different types of leave. The letter should be submitted with appropriate notice periods as specified by law or company policy, typically varying based on the type of leave requested (annual, sick, maternity, etc.). It serves multiple purposes: documenting the formal request, ensuring proper workflow management, and maintaining accurate leave records. The content and supporting documentation requirements may vary depending on the type of leave being requested, but the basic structure remains consistent across all industries and sectors in Malta.
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1. Sender's Details: Full name, employee ID (if applicable), department, and position
2. Date: Current date when the letter is written
3. Recipient's Details: Employer/supervisor's name, title, company name, and address
4. Subject Line: Clear indication that this is a leave request
5. Salutation: Professional greeting to the recipient
6. Leave Details: Specific dates requested for leave, including first and last day
7. Type of Leave: Specification of leave type (annual, sick, maternity, etc.)
8. Handover Information: Brief description of how ongoing work will be managed during absence
9. Closing: Professional closing statement
10. Signature: Physical or electronic signature
1. Reason for Leave: Explanation of why leave is being requested - required for special leave types but optional for annual leave
2. Contact Information: Emergency contact details during leave period - important for extended leaves
3. Return to Work Date: Specific mention of when you will return to work - useful for longer leaves
4. Reference to Entitlement: Reference to remaining leave balance or entitlement - useful when clarity is needed
5. Prior Arrangements: Reference to any previous discussions about the leave - useful when leave was verbally agreed
1. Medical Certificate: Required attachment for sick leave requests exceeding the self-certification period
2. Supporting Documentation: Any relevant documents supporting special leave requests (e.g., wedding invitation, birth certificate, jury duty notice)
3. Handover Document: Detailed document outlining current projects and responsibilities - recommended for extended leaves
4. Leave Calendar: Team or department calendar showing other scheduled leaves - helpful for longer leave requests
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