The Referral Letter is a crucial business document used in Malta's commercial landscape to facilitate professional introductions and business relationships. It serves as a formal means of recommending individuals or organizations to potential clients, partners, or service providers. The document typically includes detailed information about the referred party's qualifications, the purpose of the referral, and any relevant business terms, while ensuring compliance with Maltese data protection laws and commercial regulations. A Referral Letter is particularly important in regulated industries where formal introductions need to be documented and tracked. The document helps establish professional credibility while providing a clear record of the referral relationship and any associated terms or conditions.
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1. Letterhead and Date: Company letterhead with full business details and current date
2. Recipient Details: Full name, title, and address of the recipient
3. Subject Line: Clear indication that this is a referral letter and brief reference to the subject matter
4. Introduction: Brief introduction of the sender and their relationship to the referred party
5. Referred Party Details: Complete details of the person/business being referred, including relevant contact information
6. Purpose of Referral: Clear statement of why the referral is being made and the specific services/opportunities being referred for
7. Qualification Statement: Brief description of why the referred party is qualified or suitable
8. Data Protection Notice: Statement regarding GDPR compliance and consent for sharing information
9. Closing: Professional closing statement with sender's full contact details and signature
1. Previous Experience: Details of past interactions or business history with the referred party, used when there is significant relevant history
2. Industry-Specific Credentials: Include when referral is for a regulated industry or requires specific qualifications
3. Confidentiality Statement: Added when sensitive business information is included in the referral
4. Commission/Fee Structure: Include if there is a referral fee arrangement in place
5. Liability Disclaimer: Used when necessary to limit the referrer's liability regarding the referred party's future performance
1. CV/Professional Profile: Detailed professional background of the referred party if relevant
2. Relevant Certificates: Copies of professional certifications or licenses if applicable
3. Terms of Referral: If there is a formal referral agreement between parties, attach as supporting document
4. Consent Form: Signed consent from the referred party for sharing their information
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