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Authorization Letter For Resignation for Malaysia

Authorization Letter For Resignation Template for Malaysia

A formal document governed by Malaysian employment law that authorizes a designated individual to handle the resignation process on behalf of an employee. This document complies with the Employment Act 1955 and establishes the scope of authority granted to the representative for managing the resignation procedures, including submission of resignation letter, handling of clearance processes, and collection of final settlement documents. The letter serves as a legal instrument that protects the interests of all parties involved while ensuring proper documentation of the authorization arrangement.

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Authorization Letter For Resignation

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What is a Authorization Letter For Resignation?

The Authorization Letter For Resignation is a crucial document used in situations where an employee is unable to personally handle their resignation process in Malaysia. This may occur due to various circumstances such as medical emergencies, immediate overseas relocation, or other compelling situations that prevent direct handling of the resignation. The document must comply with Malaysian employment law, particularly the Employment Act 1955 and relevant contract law principles. It typically includes detailed information about both the authorizer and the authorized representative, specific powers granted, validity period, and any special instructions regarding the resignation process. This authorization letter serves as a legal safeguard for all parties involved, ensuring proper documentation and smooth execution of the resignation process when the employee cannot be physically present.

What sections should be included in a Authorization Letter For Resignation?

1. Date and Place: Current date and location where the letter is being written

2. Recipient Details: Full name and address of the employer/HR department to whom the letter is addressed

3. Subject Line: Clear indication that this is an authorization letter for resignation

4. Authorizer Information: Full name, employee ID, position, and department of the person giving authorization

5. Authorized Person Details: Full name and identification details of the person being authorized to handle the resignation

6. Authorization Statement: Clear statement of authorization and specific powers being granted regarding the resignation process

7. Effective Dates: Period during which the authorization is valid and the intended last working day

8. Signature Block: Space for signatures of the authorizer, authorized person, and witness if required

What sections are optional to include in a Authorization Letter For Resignation?

1. Reason for Authorization: To be included when there's a need to explain why the employee cannot handle the resignation personally (e.g., medical reasons, overseas travel)

2. Specific Instructions: Include when there are particular procedures or requirements the authorized person needs to follow

3. Handover Details: Add when the authorized person needs to handle work handover processes or collect personal belongings

4. Witness Section: Include when additional verification of authorization is required or preferred

5. Contact Information: Add when ongoing communication channels need to be established for the resignation process

What schedules should be included in a Authorization Letter For Resignation?

1. Copy of Authorizer's Identification: Attached copy of the authorizer's identity card or passport

2. Copy of Authorized Person's Identification: Attached copy of the authorized person's identity card or passport

3. Employee Documentation: Relevant employment documents such as employee ID card or latest payslip for verification

4. Power of Attorney: If required, a more detailed power of attorney document for specific actions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Document Type

Letter of Authority

Sector

Banking

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Employment Act 1955: The main legislation governing employment relationships in Malaysia, including provisions for termination of employment, notice periods, and procedural requirements for resignation

Contracts Act 1950: Provides the legal framework for creation and enforcement of contracts, including authorization documents and agency relationships in Malaysia

Powers of Attorney Act 1949: Although not directly applicable, provides relevant principles for authorization documents and delegation of authority in Malaysia

Digital Signature Act 1997: Relevant if the authorization letter is to be signed and transmitted electronically, providing legal recognition of digital signatures

Industrial Relations Act 1967: Covers aspects of employer-employee relationships and may be relevant if the resignation involves any industrial disputes or collective agreements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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