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Auto Bill Of Sale Template for Malaysia

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Key Requirements PROMPT example:

Auto Bill Of Sale

"I need an Auto Bill of Sale for selling my Toyota Camry to a private buyer in Kuala Lumpur, with the transaction scheduled for March 15, 2025, including specific clauses about the vehicle's existing warranty transfer and payment in two installments."

Document background
The Auto Bill of Sale is a critical legal document used in Malaysia for documenting and executing the transfer of vehicle ownership between parties. This document is essential for both private sales and commercial transactions, ensuring compliance with the Road Transport Act 1987 and other relevant Malaysian regulations. It serves as conclusive evidence of the sale transaction, incorporating vital information such as vehicle details, party information, purchase price, and warranties. The Auto Bill of Sale is particularly important in Malaysia as it forms part of the documentation required by the Road Transport Department (JPJ) for vehicle ownership transfer. It protects both buyers and sellers by clearly documenting the terms of sale, vehicle condition, and transfer of ownership responsibilities.
Suggested Sections

1. Parties: Identification and details of the seller and buyer, including full legal names, IC numbers, and addresses

2. Background: Brief context of the transaction and confirmation of seller's ownership and right to sell

3. Definitions: Key terms used in the document including 'Vehicle', 'Purchase Price', 'Completion Date'

4. Vehicle Details: Complete description of the vehicle including make, model, year, color, engine number, chassis number, and registration number

5. Sale and Purchase: Core terms of the sale including purchase price, payment method, and completion date

6. Seller's Warranties: Seller's declarations regarding vehicle ownership, condition, and absence of encumbrances

7. Buyer's Acknowledgments: Buyer's confirmation of vehicle inspection and acceptance of condition

8. Transfer of Ownership: Terms regarding the transfer of registration and relevant documentation

9. Execution: Signature blocks for both parties and witnesses

Optional Sections

1. Condition of Vehicle: Detailed section about vehicle condition, recommended when selling used vehicles or vehicles with known issues

2. Payment Terms: Include when payment is to be made in installments or through specific methods

3. Encumbrances: Required if there are existing loans or liens that need to be addressed

4. Vehicle Collection: Include when there are specific arrangements for vehicle handover or delivery

5. Governing Law and Jurisdiction: Optional but recommended for high-value transactions to specify jurisdiction

6. Tax Obligations: Include when there are specific tax considerations or obligations to be addressed

Suggested Schedules

1. Schedule 1 - Vehicle Specification: Detailed technical specifications and features of the vehicle

2. Schedule 2 - Vehicle Condition Report: Comprehensive report on vehicle condition, including photographs and noted defects

3. Schedule 3 - Service History: Records of vehicle maintenance and service history

4. Schedule 4 - Registration Documents: Copies of current registration card and other relevant documentation

5. Appendix A - Payment Schedule: If applicable, detailed breakdown of payment terms and installments

6. Appendix B - Inspection Report: Third-party inspection report if conducted

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses






















Relevant Industries

Automotive

Legal Services

Financial Services

Insurance

Transportation

Retail

Vehicle Leasing

Vehicle Trading

Consumer Services

Relevant Teams

Legal

Sales

Compliance

Documentation

Finance

Risk Management

Operations

Administrative Support

Customer Service

Vehicle Registration

Relevant Roles

Legal Counsel

Automotive Sales Manager

Finance Manager

Compliance Officer

Vehicle Registration Officer

Documentation Specialist

Contract Administrator

Sales Executive

Legal Secretary

Risk Management Officer

Fleet Manager

Dealership Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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