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Commercial Property Management Agreement
"I need a Commercial Property Management Agreement for a newly constructed retail mall in Kuala Lumpur, starting from March 1, 2025, with special emphasis on tenant mix management and marketing services, including provisions for digital property management systems."
1. Parties: Identification of the property owner and the property management company, including full legal names and registration details
2. Background: Context of the agreement, brief description of the property, and purpose of the management arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager and duration of the agreement, including renewal terms
5. Scope of Services: Comprehensive outline of property management services to be provided
6. Manager's Duties and Responsibilities: Detailed description of specific duties, including maintenance, leasing, financial management, and reporting
7. Owner's Obligations: Property owner's responsibilities and obligations to enable the manager to perform services
8. Fees and Expenses: Management fees, payment terms, and reimbursable expenses
9. Financial Management: Handling of property income, expenses, budgeting, and accounting procedures
10. Insurance and Liability: Insurance requirements and allocation of liability between parties
11. Termination: Conditions and procedures for termination of the agreement
12. Governing Law and Dispute Resolution: Applicable law and procedures for resolving disputes
1. Environmental Compliance: Specific environmental management requirements and compliance procedures, used for properties with significant environmental considerations
2. Special Facilities Management: Additional provisions for specialized facilities like data centers or medical facilities
3. Marketing and Promotion: Specific marketing obligations and procedures, important for retail properties or properties requiring active tenant attraction
4. Emergency Procedures: Detailed emergency response procedures, particularly important for high-risk or high-occupancy properties
5. Staff and Employment: Provisions regarding on-site staff management, used when property requires dedicated staff
6. Technology and Systems: Requirements for specific property management software or systems, used for properties with advanced technology needs
7. Green Building Compliance: Specific provisions for maintaining green building certifications or sustainability standards
1. Property Details: Detailed description of the property, including address, land title details, and physical characteristics
2. Scope of Services Matrix: Detailed breakdown of services with responsibility matrix
3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Key Performance Indicators: Specific performance metrics and standards for evaluating the manager's performance
5. Operating Budget: Initial or sample operating budget for the property
6. Maintenance Schedule: Preventive maintenance schedule and procedures
7. Emergency Contact List: List of emergency contacts and escalation procedures
8. Required Reports: Templates and examples of required regular reports
9. Insurance Requirements: Detailed insurance requirements and minimum coverage levels
Authors
Real Estate
Property Management
Commercial Property
Retail
Office Space
Industrial
Hospitality
Healthcare Facilities
Mixed-Use Development
Logistics and Warehousing
Legal
Real Estate
Property Management
Facilities Management
Operations
Asset Management
Maintenance
Finance
Compliance
Risk Management
Property Manager
Facility Manager
Real Estate Manager
Asset Manager
Operations Director
Commercial Property Director
Real Estate Investment Manager
Building Manager
Property Services Manager
Leasing Manager
Maintenance Manager
Real Estate Legal Counsel
Property Operations Manager
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