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Commercial Property Management Agreement Template for Malaysia

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Key Requirements PROMPT example:

Commercial Property Management Agreement

"I need a Commercial Property Management Agreement for a newly constructed retail mall in Kuala Lumpur, starting from March 1, 2025, with special emphasis on tenant mix management and marketing services, including provisions for digital property management systems."

Document background
The Commercial Property Management Agreement is a crucial document used in Malaysia when property owners wish to delegate the management and operation of their commercial properties to professional management companies. This agreement is essential for establishing clear parameters for property management services, including maintenance, financial management, tenant relations, and regulatory compliance. It is structured in accordance with Malaysian law, particularly the Contracts Act 1950 and the Valuers, Appraisers, Estate Agents and Property Managers Act 1981, and includes specific provisions for local compliance requirements. The document is typically used for various types of commercial properties, including office buildings, retail centers, industrial facilities, and mixed-use developments, providing a comprehensive framework for professional property management services while protecting the interests of both property owners and management companies.
Suggested Sections

1. Parties: Identification of the property owner and the property management company, including full legal names and registration details

2. Background: Context of the agreement, brief description of the property, and purpose of the management arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the property manager and duration of the agreement, including renewal terms

5. Scope of Services: Comprehensive outline of property management services to be provided

6. Manager's Duties and Responsibilities: Detailed description of specific duties, including maintenance, leasing, financial management, and reporting

7. Owner's Obligations: Property owner's responsibilities and obligations to enable the manager to perform services

8. Fees and Expenses: Management fees, payment terms, and reimbursable expenses

9. Financial Management: Handling of property income, expenses, budgeting, and accounting procedures

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Conditions and procedures for termination of the agreement

12. Governing Law and Dispute Resolution: Applicable law and procedures for resolving disputes

Optional Sections

1. Environmental Compliance: Specific environmental management requirements and compliance procedures, used for properties with significant environmental considerations

2. Special Facilities Management: Additional provisions for specialized facilities like data centers or medical facilities

3. Marketing and Promotion: Specific marketing obligations and procedures, important for retail properties or properties requiring active tenant attraction

4. Emergency Procedures: Detailed emergency response procedures, particularly important for high-risk or high-occupancy properties

5. Staff and Employment: Provisions regarding on-site staff management, used when property requires dedicated staff

6. Technology and Systems: Requirements for specific property management software or systems, used for properties with advanced technology needs

7. Green Building Compliance: Specific provisions for maintaining green building certifications or sustainability standards

Suggested Schedules

1. Property Details: Detailed description of the property, including address, land title details, and physical characteristics

2. Scope of Services Matrix: Detailed breakdown of services with responsibility matrix

3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Key Performance Indicators: Specific performance metrics and standards for evaluating the manager's performance

5. Operating Budget: Initial or sample operating budget for the property

6. Maintenance Schedule: Preventive maintenance schedule and procedures

7. Emergency Contact List: List of emergency contacts and escalation procedures

8. Required Reports: Templates and examples of required regular reports

9. Insurance Requirements: Detailed insurance requirements and minimum coverage levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




























Clauses
































Relevant Industries

Real Estate

Property Management

Commercial Property

Retail

Office Space

Industrial

Hospitality

Healthcare Facilities

Mixed-Use Development

Logistics and Warehousing

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Operations

Asset Management

Maintenance

Finance

Compliance

Risk Management

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Asset Manager

Operations Director

Commercial Property Director

Real Estate Investment Manager

Building Manager

Property Services Manager

Leasing Manager

Maintenance Manager

Real Estate Legal Counsel

Property Operations Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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