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The Interim Reference Letter is a crucial document in the Malaysian employment landscape, designed to bridge the gap between an employee's departure and the issuance of a final reference letter. This document type is particularly valuable when immediate employment verification is needed, but complete performance evaluation or exit procedures are still in progress. The letter typically contains fundamental employment details such as position, duration of service, and basic role description, while adhering to Malaysian employment regulations and data protection requirements. It serves as an official temporary confirmation of employment while protecting both employer and employee interests during transition periods. Companies commonly issue Interim Reference Letters when employees need immediate verification for new employment opportunities or visa applications, while the full reference letter is being prepared.

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference Number: Current date and any internal reference number for tracking purposes

3. Addressee Details: "To Whom It May Concern" or specific recipient details if known

4. Subject Line: Clear indication that this is an Interim Reference Letter

5. Employee Identification: Full name, ID number (last 4 digits only for privacy), and position of the employee

6. Employment Period: Confirmation of employment duration with start and end dates

7. Role Description: Brief description of the employee's main responsibilities and position(s) held

8. Interim Nature Statement: Clear statement indicating this is an interim reference pending a final reference letter

9. Signatory Block: Name, position, and signature of the authorized representative