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The Job Reference Letter is a crucial document in the Malaysian employment landscape, serving as a bridge between past and potential employment relationships. It is typically requested when an employee is seeking new employment opportunities, applying for further education, or requiring proof of work experience. The document must adhere to Malaysian legal requirements, including compliance with the Personal Data Protection Act 2010 and the Employment Act 1955. The letter provides objective information about an employee's work history, including their position, duration of employment, key responsibilities, and performance assessment. While maintaining professional objectivity, the Job Reference Letter should offer a fair and accurate representation of the employee's contributions and capabilities, avoiding any potentially defamatory statements while still providing meaningful insights for prospective employers.

1. Letter Header: Company letterhead including company name, address, and contact details

2. Date and Reference: Current date and any reference number if applicable

3. Addressee Details: To whom it may concern or specific recipient details if known

4. Opening Statement: Confirmation of employment relationship and referee's position/authority to provide reference

5. Employment Details: Employee's job title, duration of employment, and employment dates

6. Role Description: Brief overview of main responsibilities and duties performed

7. Performance Summary: General statement about work quality, reliability, and conduct

8. Closing Statement: Standard closing with offer to provide further information if needed

9. Signature Block: Referee's name, position, contact information, and signature