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Project Reference Letters are essential business documents in the Malaysian corporate landscape, used to validate and authenticate a company's or individual's project experience and performance. These letters are particularly important for tender submissions, pre-qualification exercises, and business development activities. The document typically includes comprehensive project details, scope of work, performance evaluation, and official endorsement from authorized signatories. In Malaysia, Project Reference Letters often serve as crucial supporting documents for government tenders and major commercial projects, where past performance verification is a key requirement. They must be drafted in compliance with local business practices and legal requirements, often requiring company letterhead and official stamps to be considered valid.

1. Letter Header: Company letterhead, date, reference number, and recipient details

2. Subject Line: Clear identification of the letter's purpose and project reference

3. Introduction: Establishes the writer's authority and relationship to the referenced project

4. Project Overview: Basic project details including name, duration, location, and value

5. Scope of Work: Description of the specific work completed or services provided

6. Performance Assessment: Evaluation of quality, timeliness, and success of project delivery

7. Closing Statement: Formal recommendation and contact information for further inquiries

8. Signature Block: Official signature, name, designation, and company stamp