The Employment Confirmation Letter After Probation is a standard practice in Nigerian employment relationships, typically issued following the successful completion of a probationary period, which usually ranges from 3 to 6 months. This document is crucial for compliance with Nigerian labor laws, particularly the Labour Act (Cap L1, LFN 2004), and serves to formally establish the permanent employment relationship. It is used when an employee has demonstrated satisfactory performance during their probationary period and the employer wishes to confirm their permanent position. The letter includes essential information such as the confirmation date, revised terms (if any), compensation details, and applicable benefits. It provides legal protection for both employer and employee by clearly documenting the transition from probationary to permanent status and the associated terms and conditions.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a confirmation of employment letter
3. Confirmation Statement: Clear statement confirming successful completion of probation and confirmation of permanent employment
4. Effective Date: Specification of when the confirmation takes effect
5. Position and Department: Confirmation of job title, role, and department
6. Reporting Relationship: Specification of reporting manager or supervisor
7. Compensation: Confirmation of salary and any adjustments post-probation
8. Benefits Overview: Summary of benefits applicable to confirmed employees
9. Standard Terms Reference: Reference to original employment contract terms that continue to apply
10. Closing: Congratulatory note and signature block
1. Performance Summary: Brief overview of performance during probation - used when company policy requires performance documentation
2. Revised Responsibilities: Used when job responsibilities are being modified upon confirmation
3. Special Arrangements: Any special working arrangements being confirmed (e.g., flexible hours, remote work)
4. Development Plan: Future development or training plans - included for roles with clear progression paths
5. Bonus Structure: Details of any bonus schemes now applicable - used when employee becomes eligible for additional compensation programs
1. Benefits Schedule: Detailed breakdown of benefits package including health insurance, pension, and other perks
2. Job Description: Detailed description of the confirmed role and responsibilities
3. Performance Metrics: Specific KPIs or performance expectations for the confirmed position
4. Company Policies: Key policies applicable to confirmed employees that differ from probationary employees
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