The Permanent Layoff Letter is a crucial document used in Nigerian business operations when an organization needs to permanently terminate employment relationships due to business necessity, such as economic conditions, restructuring, or operational changes. This document must strictly adhere to the requirements set forth in the Nigerian Labour Act and related employment legislation. It serves multiple purposes: officially notifying the employee of the termination, documenting the layoff decision for legal compliance, outlining the transition process, and detailing all final payments and benefits. The letter should be drafted with careful attention to legal requirements while maintaining a professional and compassionate tone, as it represents the company's final formal communication with the affected employee.
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1. Letter Header: Company letterhead, date, and employee's contact information
2. Subject Line: Clear indication that this is a layoff notice
3. Opening Statement: Direct but compassionate statement announcing the layoff decision
4. Reason for Layoff: Brief explanation of the business circumstances necessitating the layoff
5. Effective Date: Clear statement of the employee's last working day
6. Final Pay Information: Details of final salary, payment date, and method of payment
7. Benefits and Entitlements: Information about severance pay, accrued leave, and other statutory benefits
8. Company Property: Instructions regarding return of company property
9. Closing Statement: Expression of gratitude and well-wishes
10. Signature Block: Official signature, name, and title of authorized representative
1. Outplacement Support: Details of any career transition services offered by the company
2. Reference Letter Offer: Information about providing references for future employment
3. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
4. Re-employment Rights: Any provisions for priority consideration if positions become available
5. Healthcare Continuation: Information about extended health benefits, if offered
6. Confidentiality Obligations: Reminder of ongoing confidentiality requirements
1. Schedule A - Severance Calculation: Detailed breakdown of severance pay calculation
2. Schedule B - Benefits Summary: Comprehensive list of terminal benefits and entitlements
3. Schedule C - Exit Procedures: Checklist of tasks to complete before last working day
4. Appendix 1 - Contact Information: List of relevant HR contacts for questions and support
5. Appendix 2 - Acknowledgment Form: Form for employee to sign acknowledging receipt of the layoff notice
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