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The Probation Termination Letter is a formal document used in Nigerian business practice to officially end an employment relationship during or at the conclusion of a probationary period. It is typically issued when an employee has not met the required performance standards, has demonstrated unsuitability for the role, or when the organization has determined not to continue the employment relationship for other valid reasons. The document must comply with Nigerian labour laws, particularly the Labour Act and relevant employment regulations. This letter serves multiple purposes: it officially documents the termination decision, outlines the terms of separation, specifies any final payments or benefits, and provides instructions for the exit process. It's crucial for protecting both employer and employee interests and maintaining proper documentation for HR records and potential legal requirements.

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is a probation termination letter

3. Employment Details: Reference to original employment date, position, and probationary period duration

4. Termination Decision: Clear statement of the decision to terminate employment during/at end of probation

5. Notice Period/Payment: Information about notice period or payment in lieu of notice

6. Final Actions: Instructions regarding return of company property, final clearance procedures

7. Contact Information: Details of HR department or relevant contact person for queries

8. Closing: Professional closing, signature block with authorized signatory details