The Authorization Letter To Purchase is a crucial document used in Dutch business and personal contexts when one party needs to delegate purchasing authority to another. This document is particularly relevant in situations where the principal cannot personally handle purchasing activities and needs to authorize a trusted representative. Under Dutch law, specifically the Civil Code (Burgerlijk Wetboek), such authorization must clearly outline the scope of purchasing power, any limitations, and the duration of the authority granted. The document serves as evidence of the agent's authority to conduct transactions and is commonly used in both corporate and individual contexts. It's essential for compliance with Dutch legal requirements regarding representation and agency relationships, while also providing clarity and protection for all parties involved in the purchasing process.
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1. Date and Place: Current date and location where the letter is being executed
2. Principal's Details: Full name, address, and identification details of the person granting the authorization
3. Agent's Details: Full name, address, and identification details of the person being authorized to make purchases
4. Scope of Authorization: Clear description of the purchasing authority being granted, including any specific types of goods/services and monetary limits
5. Duration: Time period for which the authorization is valid
6. Signature Block: Space for principal's signature, with full name and date
1. Specific Purchase Details: Used when the authorization is for specific pre-identified purchases rather than general purchasing authority
2. Financial Limits: Include when there are specific monetary thresholds or budget constraints
3. Geographic Limitations: Add when the purchasing authority is limited to specific locations or regions
4. Reporting Requirements: Include when the agent needs to report purchases or maintain specific records
5. Revocation Clause: Include when the principal wants to explicitly state conditions under which the authorization can be revoked
6. Witness Section: Add when additional verification of the authorization is desired or required due to high-value transactions
1. Copy of Principal's ID: Attached copy of principal's valid identification document
2. Copy of Agent's ID: Attached copy of agent's valid identification document
3. List of Authorized Purchases: Detailed list of specific items or services that can be purchased, if applicable
4. Purchase Limits Schedule: Detailed breakdown of spending limits by category or time period, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Construction
Professional Services
Healthcare
Education
Information Technology
Real Estate
Hospitality
Financial Services
Logistics and Supply Chain
Non-profit Organizations
Government and Public Sector
Relevant Teams
Procurement
Finance
Operations
Administration
Legal
Compliance
Supply Chain
Facilities Management
Project Management
Corporate Services
Relevant Roles
Procurement Manager
Purchasing Officer
Chief Financial Officer
Finance Director
Operations Manager
Executive Assistant
Office Manager
Supply Chain Manager
Administrative Director
Compliance Officer
Legal Counsel
Company Secretary
Department Head
Project Manager
Facility Manager
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