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The Confirmation Tender Acceptance Letter is a critical document in the Dutch procurement process, used when an organization wishes to formally accept a tender submission. This document is typically issued following a competitive tender process, whether public or private, and serves to officially communicate the acceptance of a tender offer. The letter must comply with Dutch legal requirements, particularly those outlined in the Dutch Civil Code (Burgerlijk Wetboek) and, where applicable, the Dutch Public Procurement Act 2012. It should clearly reference the tender submission, confirm acceptance, and specify any conditions or variations. The document is crucial as it often marks the formal beginning of a contractual relationship and may be legally binding. It typically includes key commercial terms, timeline commitments, and any specific conditions that must be met before or during contract execution.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear identification of the tender being accepted and reference numbers

3. Reference to Tender: Specific details of the tender submission including date and reference numbers

4. Confirmation of Acceptance: Clear and unambiguous statement of acceptance of the tender

5. Key Terms Confirmation: Restatement of crucial terms such as price, scope, and timeline

6. Next Steps: Information about contract execution process and immediate actions required

7. Closing: Formal closing, signature block, and contact details for further communication