The Termination Letter Absenteeism is a crucial document used in Dutch employment relationships when ending employment due to excessive or problematic absence patterns. It is essential for employers operating under Dutch law who need to terminate an employee's contract due to attendance issues, after following required reintegration procedures and documentation requirements under the Wet Verbetering Poortwachter. This document should only be used after completing mandatory reintegration efforts, maintaining proper absence documentation, and following required communication protocols. The letter must demonstrate compliance with Dutch employment law, including proper notice periods, transition payment calculations, and documentation of all steps taken to support the employee's return to work. It's particularly important that the letter references all relevant correspondence, warnings, and improvement plans that preceded the termination decision.
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1. Recipient Details: Employee's full name, address, and employee ID number
2. Reference Information: Date, subject line ('Notice of Termination'), and any relevant reference numbers
3. Absenteeism History: Detailed overview of absence patterns, dates, and durations
4. Previous Communications: Reference to prior warnings, improvement plans, and discussions regarding attendance
5. Reintegration Efforts: Summary of steps taken to support employee's return to work and compliance with Wet Verbetering Poortwachter
6. Termination Decision: Clear statement of employment termination, including the effective date and legal grounds
7. Final Arrangements: Information about final salary, unused vacation days, and handover of company property
1. Severance Payment: Include if a transition payment (transitievergoeding) or other severance is being offered
2. Non-Compete Reminder: Include if the employee's contract contains post-employment restrictions that will remain in effect
3. UWV Process: Include if the termination requires UWV approval, explaining the process and timeline
4. Settlement Agreement Option: Include if offering a mutual separation agreement as an alternative to unilateral termination
5. Benefits Continuation: Include if there are any continuing benefits or insurance coverage details to address
1. Absence Record: Detailed log of all absences, including dates, durations, and reasons if known
2. Previous Warnings: Copies of formal warnings or improvement plans issued regarding attendance
3. Reintegration Report: Documentation of all reintegration efforts and compliance with Wet Verbetering Poortwachter
4. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation days, and any severance
5. Company Property List: Inventory of company items to be returned and deadline for return
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Healthcare
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Professional Services
Technology
Education
Financial Services
Construction
Hospitality
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Public Sector
Energy
Telecommunications
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Operations Management
Senior Management
Corporate Services
People Operations
Labor Relations
Relevant Roles
HR Director
HR Manager
HR Business Partner
Employment Lawyer
Legal Counsel
Personnel Administrator
HR Specialist
Compliance Officer
Employee Relations Manager
Department Manager
Line Manager
Operations Director
Chief Human Resources Officer
HR Operations Manager
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