The Background Check Consent Form is an essential document for New Zealand organizations conducting due diligence on potential or current employees. It is typically used during the hiring process or for periodic verification of existing employees in compliance with New Zealand's Privacy Act 2020, Human Rights Act 1993, and Criminal Records (Clean Slate) Act 2004. The form must be obtained before conducting any background checks and should clearly outline the types of checks to be performed, how the information will be used, stored, and protected, and the rights of the individual under relevant legislation. This document is particularly crucial for positions involving financial responsibility, vulnerable persons, or roles requiring specific qualifications or security clearances.
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1. Personal Information: Collection of basic details including full name, date of birth, current address, and any previous names
2. Purpose of Collection: Clear statement explaining why the background check is being conducted and how the information will be used
3. Types of Checks: Detailed list of the specific background checks to be conducted (e.g., criminal record, employment verification, education verification)
4. Information Handling: Explanation of how personal information will be collected, stored, used, and protected
5. Rights Declaration: Statement of the individual's rights under the Privacy Act 2020 and Criminal Records (Clean Slate) Act 2004
6. Authorization: Explicit consent statement and signature block for the individual to authorize the background checks
1. International Checks: Additional section for consent to international background checks if the candidate has lived or worked overseas
2. Credit Check Authorization: Specific consent for credit checks, only included if relevant to the position
3. Professional Membership Verification: Authorization to verify professional memberships or licenses, included for regulated professions
4. Social Media Screening: Consent for social media background screening, included when this type of check is required
5. Drug Testing Consent: Additional authorization for drug testing, included only if drug screening is part of the background check process
1. Schedule 1 - Identification Documents: List of acceptable identification documents and copies required
2. Schedule 2 - Third Party Providers: List of background check providers and agencies that may be used to conduct the checks
3. Schedule 3 - Privacy Policy: Detailed privacy policy regarding the handling of personal information
4. Appendix A - Supporting Documents Checklist: Checklist of all required supporting documents to be submitted with the consent form
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare
Education
Government
Technology
Professional Services
Retail
Transportation
Construction
Childcare
Security Services
Mining
Legal Services
Manufacturing
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Recruitment
Operations
Security
Employee Relations
Personnel Administration
Relevant Roles
Human Resources Manager
Recruitment Specialist
Compliance Officer
Legal Counsel
Risk Manager
Talent Acquisition Manager
HR Director
Employment Relations Manager
Background Check Coordinator
Hiring Manager
Operations Manager
Security Clearance Officer
HR Administrator
Recruitment Coordinator
Personnel Manager
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