A Business Reference Letter is a crucial document in New Zealand's commercial landscape, used when a business requires formal endorsement from its business partners, clients, or suppliers. This document type is commonly required for tender submissions, loan applications, business partnership formations, or when entering new markets. The letter should comply with New Zealand legislation, including the Privacy Act 2020, Fair Trading Act 1986, and Defamation Act 1992. It typically includes information about the business relationship's duration, specific examples of performance, reliability, and financial conduct where appropriate. Business Reference Letters are particularly valuable in establishing credibility and trust in new business relationships, providing third-party verification of a company's capabilities and track record.
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1. Letter Header: Include your company letterhead, current date, and recipient's contact details if known
2. Salutation: Professional greeting, preferably addressed to a specific person or 'To Whom It May Concern' if recipient unknown
3. Introduction: Establish the purpose of the letter and your relationship to the business being referenced
4. Duration and Nature of Relationship: Specify how long you've known or worked with the business and in what capacity
5. Specific Performance Details: Concrete examples of the business's performance, reliability, and notable achievements
6. Overall Recommendation: Clear statement of endorsement and recommendation
7. Closing: Professional sign-off including your name, title, company, and contact information
1. Financial Relationship Details: Include when specifically requested and appropriate to discuss payment history or financial dealings
2. Project-Specific Information: Add when the reference is for a specific type of work or project capability
3. Market Position Statement: Include when relevant to comment on the business's standing in the industry or market
4. Growth and Development: Add when you can speak to the business's growth trajectory or development over time
5. Awards and Certifications: Include when the business has received notable recognition or certifications during your relationship
1. Transaction History: Optional attachment showing history of significant business dealings, if relevant and permitted
2. Project Portfolio: Optional attachment showing specific projects completed, if relevant to the reference purpose
3. Certification Copies: Copies of relevant certifications or awards mentioned in the letter, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Construction
Financial Services
Information Technology
Manufacturing
Retail
Hospitality
Healthcare
Education
Real Estate
Transportation
Logistics
Consulting
Engineering
Legal Services
Relevant Teams
Executive Leadership
Business Development
Operations
Sales
Procurement
Legal
Commercial
Finance
Administration
Client Relations
Project Management
Relevant Roles
Chief Executive Officer
Managing Director
Business Development Manager
Operations Manager
Project Manager
Account Manager
Commercial Director
Department Head
Procurement Manager
Sales Director
Financial Controller
General Manager
Company Secretary
Senior Partner
Business Owner
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