The Employment Physical Form agreement is a fundamental document used in New Zealand to formalize employment relationships across all industry sectors. This agreement is essential when hiring new employees or updating terms for existing staff, ensuring compliance with New Zealand employment legislation, including the Employment Relations Act 2000, Holidays Act 2003, and Health and Safety at Work Act 2015. The document serves as a comprehensive record of employment terms, providing clarity and legal protection for both employer and employee. It should be used at the commencement of any new employment relationship or when significantly modifying existing employment terms. The physical form ensures that both parties have tangible evidence of their agreed terms and conditions, which is particularly important for record-keeping and compliance purposes.
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1. Parties: Identifies the employer and employee with full legal names and addresses
2. Background: Brief context about the employment relationship and agreement purpose
3. Definitions: Defines key terms used throughout the agreement
4. Position and Duties: Details of the role, title, reporting lines, and key responsibilities
5. Nature of Agreement: Specifies whether permanent, fixed-term, or casual employment
6. Place of Work: Primary work location and any flexibility arrangements
7. Hours of Work: Standard working hours, days, and break entitlements
8. Remuneration: Salary/wage details, payment frequency, and review process
9. Leave Entitlements: Annual, sick, bereavement, and public holiday leave provisions
10. Health and Safety: Health and safety obligations and responsibilities
11. Confidentiality: Confidentiality obligations during and after employment
12. Termination: Notice periods and grounds for termination
13. Employee Protection Provision: Protection in case of restructuring (required by NZ law)
14. Dispute Resolution: Process for resolving employment disputes
15. General Provisions: Miscellaneous legal terms including entire agreement and variations
16. Execution: Signing section with date and witness provisions
1. Trial Period: For new employees to small employers (less than 20 employees)
2. Probationary Period: For new employees requiring initial assessment period
3. Restraint of Trade: Non-compete and non-solicitation provisions for senior roles
4. Intellectual Property: IP ownership provisions for creative/technical roles
5. Commission/Bonus Structure: For roles with variable compensation components
6. Vehicle Provision: When company vehicle is provided
7. Working from Home: Specific provisions for remote working arrangements
8. International Travel: For roles requiring overseas travel
9. Additional Employment: Rules regarding secondary employment
10. Training Requirements: Specific training or qualification requirements
11. KPIs and Performance Metrics: Detailed performance expectations and measurements
1. Schedule 1: Position Description: Detailed role description, responsibilities, and requirements
2. Schedule 2: Remuneration Details: Detailed breakdown of salary package and benefits
3. Schedule 3: Company Policies: List of applicable company policies and procedures
4. Schedule 4: IT and Equipment: Details of provided equipment and usage terms
5. Appendix A: Code of Conduct: Company's code of conduct and behavioral expectations
6. Appendix B: Health and Safety Procedures: Specific health and safety procedures for the role
7. Appendix C: Expense Policy: Rules and procedures for expense claims and reimbursement
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Professional Services
Retail
Healthcare
Education
Technology
Construction
Hospitality
Financial Services
Transportation
Agriculture
Mining
Entertainment
Real Estate
Energy
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Production
Administration
Quality Assurance
Supply Chain
Engineering
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Manager
Supervisor
Administrative Assistant
Sales Representative
Customer Service Representative
Human Resources Manager
Financial Controller
Operations Manager
Project Manager
Technical Specialist
Research Analyst
Marketing Coordinator
Production Worker
Software Developer
Account Manager
Receptionist
Warehouse Manager
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