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The Final Written Warning Letter is a critical document in New Zealand's employment relations framework, typically used when previous attempts to address performance or conduct issues have not resulted in required improvements. It represents the final step before potential termination in a progressive disciplinary process. The document must be drafted in compliance with New Zealand employment law, particularly the Employment Relations Act 2000, and adhere to principles of natural justice and good faith. It should clearly outline the specific issues, reference previous warnings, detail required improvements, specify timeframes, and explain potential consequences. The letter forms part of the employee's employment record and may be crucial in potential future employment proceedings, making it essential that it is comprehensive, fair, and properly documented.

1. Letter Header and Date: Company letterhead, date, and formal addressing to the employee including their position and department

2. Subject Line: Clear indication that this is a Final Written Warning

3. Previous Warnings Reference: Summary of previous verbal and/or written warnings, including dates and issues discussed

4. Current Incident/Issue: Detailed description of the specific incident or ongoing issue that has led to this final warning

5. Impact Statement: Explanation of how the behavior/performance impacts the workplace, team, or business

6. Expected Standards: Clear outline of the expected standards of behavior or performance

7. Improvement Required: Specific actions or changes required from the employee

8. Timeframe: Clear timeline for when improvements must be demonstrated

9. Consequences: Clear statement of potential consequences if improvement is not shown, including possible termination

10. Support Offered: Description of any support, training, or resources being provided to help the employee improve

11. Acknowledgment: Space for employee signature acknowledging receipt and understanding of the warning