The Informal Job Offer is typically used in New Zealand as the first written step in formalizing an employment relationship, following successful interviews and negotiations. It serves as a preliminary document that precedes the formal employment agreement, providing key information about the position and main terms of employment while maintaining a conversational and welcoming tone. This document needs to comply with New Zealand employment legislation while being less formal than a full employment agreement. It's particularly useful for maintaining hiring momentum and confirming basic terms before preparing detailed employment documentation. The informal job offer should include essential information required by New Zealand law while leaving more detailed terms for the subsequent employment agreement.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening: Enthusiastic opening paragraph confirming the offer of employment
3. Position Details: Job title, department, and reporting relationship
4. Start Date and Location: Proposed start date and primary work location
5. Compensation: Base salary/wages, payment frequency, and method of payment
6. Hours of Work: Standard working hours, days, and any flexibility arrangements
7. Basic Entitlements: Reference to standard leave entitlements as per NZ law
8. Acceptance Process: Instructions for accepting the offer and next steps
9. Closing: Welcoming statement and signature block
1. Probationary Period: Include when the role will be subject to a trial or probationary period
2. Benefits Package: Include when offering additional benefits beyond statutory requirements
3. Bonus Structure: Include when the role includes performance-based bonuses or commissions
4. Remote Work Provisions: Include when offering flexible or remote working arrangements
5. Vehicle Allowance: Include when the role comes with vehicle or transport benefits
6. Special Conditions: Include when there are role-specific conditions or requirements
7. Pre-employment Conditions: Include when offer is subject to background checks, drug tests, or reference checks
1. Position Description: Detailed outline of role responsibilities and requirements
2. Benefits Summary: Overview of all company benefits and entitlements
3. Company Policies Summary: Brief overview of key company policies affecting employment
4. KiwiSaver Information: Standard KiwiSaver enrollment information as required by law
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