The Offer of Appointment is a crucial document in New Zealand's employment process, serving as the formal written offer of employment from an employer to a potential employee. It is typically used after successful completion of the recruitment process and before the commencement of employment. This document must comply with New Zealand employment legislation, including the Employment Relations Act 2000, Holidays Act 2003, and other relevant laws. The offer should clearly state all mandatory employment terms and conditions, including position details, remuneration, hours of work, leave entitlements, and any specific terms relevant to the role. While not the final employment agreement itself, the Offer of Appointment forms the basis for the employment relationship and should align with the subsequent employment agreement.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and current date
2. Recipient Details: Full name and address of the prospective employee
3. Formal Greeting: Professional salutation addressing the candidate by name
4. Opening Statement: Formal offer of employment stating the position title and expressing enthusiasm
5. Position Details: Job title, department, reporting relationship, and start date
6. Employment Type: Specification of permanent/fixed-term/casual and full-time/part-time status
7. Remuneration: Base salary/wages, payment frequency, and method of payment
8. Hours of Work: Standard working hours, days of work, and break entitlements
9. Location: Primary work location and any flexibility arrangements
10. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per Holidays Act
11. Probationary Period: Terms and duration of any trial period or probationary period
12. Key Responsibilities: Overview of main duties and responsibilities
13. Acceptance Instructions: How to accept the offer and by what deadline
14. Closing: Professional closing with appropriate signatory details
1. KiwiSaver: Details of KiwiSaver enrollment and contributions, required if employee is eligible
2. Additional Benefits: Any additional benefits such as health insurance, car allowance, or bonus schemes
3. Flexible Working: Remote work or flexible arrangements if applicable
4. Professional Development: Training, development opportunities, or professional membership support
5. Commission Structure: For sales or commission-based roles, details of commission calculations and payments
6. Equity/Share Options: For senior roles or startups offering equity compensation
7. Relocation Assistance: When offering support for relocated employees
8. Post-Employment Restrictions: Non-compete or restraint of trade clauses for senior positions
1. Position Description: Detailed job description including responsibilities, requirements, and performance expectations
2. Employee Handbook Reference: Reference to company policies and procedures contained in the employee handbook
3. Remuneration Schedule: Detailed breakdown of salary package including benefits and allowances
4. Employment Agreement: Full employment agreement to be signed upon acceptance of the offer
5. Code of Conduct: Company's code of conduct and ethical standards
6. Health and Safety Policy: Key health and safety requirements and procedures
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