The Interim Reference Letter is a critical document in New Zealand's employment landscape, designed to support employees during their job search while still employed or during employment transitions. This document type emerged from the need to provide preliminary reference information without compromising current employment relationships. It typically includes verification of employment, basic role information, and general performance commentary, while complying with New Zealand's Privacy Act 2020, Employment Relations Act 2000, and relevant employment legislation. The interim nature of the reference allows employers to maintain professional boundaries while supporting their employees' career development, making it particularly valuable in situations where an employee is actively seeking new opportunities or participating in a structured transition process.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Addressee Details: 'To Whom It May Concern' or specific recipient details if known
3. Employment Confirmation: Basic verification of employment including job title, employment dates, and nature of employment (full-time/part-time)
4. Role Description: Brief outline of primary responsibilities and position within the organization
5. Basic Performance Statement: General, factual statement about reliability and ability to perform core duties
6. Contact Information: Referee's name, position, and professional contact details
7. Signature Block: Formal closing, signature, and writer's official position
1. Reason for Departure: Brief explanation of why the employment relationship ended, if appropriate and agreed with employee
2. Key Achievements: Specific projects or achievements, particularly relevant when the employee had significant accomplishments
3. Skills Assessment: More detailed evaluation of specific skills, when requested and where positive feedback can be provided
4. Character Reference: Personal qualities and team fit, when the relationship and performance warrant positive character statements
5. Future Employment Statement: Statement about eligibility for future employment with the organization, if policy allows
1. Employment History Detail: If relevant, a detailed breakdown of positions held and dates (especially for long-term employees with multiple roles)
2. Training Certificates: List of completed company-specific training programs or certifications, if relevant to future employment
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Education
Financial Services
Retail
Manufacturing
Professional Services
Government
Non-Profit
Construction
Hospitality
Transportation
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
People Operations
Legal
Management
Executive Leadership
Administration
Operations
Personnel Development
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Team Leader
Supervisor
Chief Executive Officer
Managing Director
Department Head
Regional Manager
Office Manager
HR Business Partner
People Operations Manager
Chief Human Resources Officer
Line Manager
Project Manager
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