The IT Services Invoice is a critical business document used in New Zealand for billing IT-related services to clients. This document type must comply with New Zealand's Goods and Services Tax Act 1985 and related tax regulations, making it suitable for both domestic and international transactions involving New Zealand-based entities. The invoice includes mandatory elements such as GST registration numbers, tax calculations, and detailed service descriptions. It is typically used when an IT service provider needs to bill clients for services such as software development, system maintenance, cloud services, consulting, or technical support. The document serves both as a formal request for payment and as a tax record, requiring specific formatting and content to meet New Zealand's legal and tax requirements.
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1. Invoice Header: Company logo, 'Tax Invoice' label, invoice number, and date
2. Supplier Details: Legal business name, trading name (if any), physical address, contact details, GST number
3. Client Details: Client's legal name, billing address, and contact information
4. Service Description: Detailed breakdown of IT services provided, including dates of service delivery
5. Pricing Details: Item-by-item breakdown of charges, unit prices, quantities, and subtotals
6. GST Calculation: Clear display of subtotal, GST amount (if applicable), and total amount due
7. Payment Information: Payment terms, due date, acceptable payment methods, and bank account details
8. Reference Information: Purchase order number (if applicable), project reference, or other client-specified reference numbers
1. Service Level Details: Include when billing is based on specific service levels or time categories
2. Discount Information: Include when any discounts or special pricing arrangements apply
3. Project Milestone Reference: Include when billing is tied to specific project milestones
4. Time Breakdown: Include when billing is based on hourly rates with detailed time tracking
5. Special Notes: Include when there are specific terms, conditions, or explanations needed for unusual items
1. Time Sheet: Detailed breakdown of hours worked, typically attached for time-based billing
2. Service Delivery Report: Detailed report of services delivered, including dates and outcomes
3. Materials List: Itemized list of any materials or hardware provided as part of the service
4. Rate Card: Reference document showing standard rates for different service categories
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Software Development
Cloud Services
Telecommunications
Digital Services
Consulting
Professional Services
Financial Services
Healthcare
Education
Retail
Manufacturing
Government
Relevant Teams
Finance
Accounts Receivable
Accounts Payable
Information Technology
Operations
Project Management
Client Services
Billing
Administration
Sales
Relevant Roles
Finance Manager
Accounts Receivable Specialist
IT Service Manager
Project Manager
Business Development Manager
Account Manager
Financial Controller
Billing Coordinator
Operations Manager
CFO
IT Consultant
Systems Administrator
Software Developer
IT Director
Accounts Payable Manager
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