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Lease Management Contract

Lease Management Contract Template for New Zealand

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Key Requirements PROMPT example:

Lease Management Contract

"I need a Lease Management Contract for a portfolio of five commercial properties in Auckland CBD, with monthly performance reporting requirements and authority to approve maintenance expenses up to $5,000 without prior consultation, to commence from March 1, 2025."

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Document background
The Lease Management Contract serves as a crucial legal instrument in New Zealand's property management sector, establishing a professional relationship between property owners and lease management service providers. This document becomes necessary when property owners seek to delegate the day-to-day management of their real estate assets to professional managers, whether for single properties or entire portfolios. The contract comprehensively outlines services, responsibilities, and obligations while ensuring compliance with New Zealand's property laws, including the Property Law Act 2007, Residential Tenancies Act 1986, and relevant consumer protection legislation. It incorporates essential elements such as service scope, fee structures, performance metrics, and risk allocation, making it suitable for both residential and commercial property management arrangements.
Suggested Sections

1. Parties: Identification of the property owner and the lease management company, including full legal names and contact details

2. Background: Context of the agreement, including property details and purpose of engaging lease management services

3. Definitions: Defined terms used throughout the agreement for clarity and consistency

4. Appointment and Term: Formal appointment of the lease management company and duration of the agreement

5. Lease Management Services: Comprehensive list of services to be provided by the lease management company

6. Property Manager's Obligations: Detailed responsibilities and duties of the lease management company

7. Property Owner's Obligations: Responsibilities and duties of the property owner

8. Fees and Expenses: Details of management fees, commission structures, and reimbursable expenses

9. Financial Management: Procedures for rent collection, account maintenance, and financial reporting

10. Maintenance and Repairs: Processes for property maintenance, repairs, and spending authorities

11. Reporting Requirements: Frequency and type of reports to be provided to the property owner

12. Insurance and Liability: Insurance requirements and liability limitations for both parties

13. Termination: Conditions and procedures for terminating the agreement

14. Dispute Resolution: Process for resolving disputes between parties

15. General Provisions: Standard legal clauses including governing law, notices, and assignment rights

Optional Sections

1. Multiple Property Management: Additional terms for managing multiple properties under one agreement

2. Body Corporate Management: Specific provisions for managing properties subject to body corporate rules

3. Special Property Features: Terms relating to unique features or facilities requiring special management

4. Emergency Response Services: Additional services for after-hours emergency response

5. Marketing Services: Optional marketing and advertising services for tenant procurement

6. Renovation Management: Terms for managing property renovations or major upgrades

7. Property Development Services: Additional services for properties under development or staged completion

8. Foreign Owner Provisions: Special requirements for overseas property owners

Suggested Schedules

1. Schedule 1: Property Details: Detailed description of the managed property including address, features, and current condition

2. Schedule 2: Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures

3. Schedule 3: Service Level Agreement: Detailed performance metrics and service standards

4. Schedule 4: Maintenance Contractors: List of approved contractors and maintenance providers

5. Schedule 5: Reporting Templates: Standard formats for various reports to be provided

6. Schedule 6: Key Performance Indicators: Measurable performance indicators for service evaluation

7. Appendix A: Property Photos: Current photographs documenting property condition

8. Appendix B: Compliance Certificates: Copies of relevant compliance and safety certificates

9. Appendix C: Insurance Certificates: Copies of required insurance policies

10. Appendix D: Authority Limits Table: Table of spending and decision-making authority limits

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















































Clauses







































Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Professional Services

Property Investment

Facilities Management

Asset Management

Corporate Real Estate

Property Development

Relevant Teams

Legal

Property Management

Operations

Asset Management

Facilities Management

Contract Administration

Client Services

Compliance

Business Development

Finance

Relevant Roles

Property Manager

Asset Manager

Facilities Manager

Real Estate Agent

Property Management Director

Operations Manager

Leasing Manager

Portfolio Manager

Property Services Coordinator

Compliance Officer

Legal Counsel

Contract Administrator

Business Development Manager

Client Relationship Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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