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Personal Character Reference Letters play a crucial role in various formal processes within New Zealand's legal and administrative systems. These documents are commonly requested for court proceedings, immigration applications, job applications, tenancy applications, or educational program admissions. The letter should be written by someone who knows the subject well and can speak to their character with authority, but is not a family member. A Personal Character Reference Letter typically includes information about the writer's relationship with the subject, specific examples of the subject's character traits, and the duration and context of their association. The document must comply with New Zealand legislation, including the Privacy Act 2020 and Defamation Act 1992, ensuring that all statements are truthful and respect privacy considerations. The effectiveness of the letter often depends on the writer's credibility and their ability to provide specific, relevant examples of the subject's character.

1. Letter Header: Writer's name, address, and contact details, date, and recipient's details if known

2. Salutation: Formal greeting - 'To Whom It May Concern' if recipient unknown, or specific addressee

3. Introduction: Writer's introduction, relationship to the subject, and duration of acquaintance

4. Subject Introduction: Full name and basic details of the person being referenced

5. Character Assessment: Specific examples and observations of the subject's character, behavior, and qualities

6. Conclusion: Summary statement affirming support and willingness for further contact

7. Sign-off: Formal closing, signature, and writer's full name and position/title if relevant