The Student Placement Contract is designed for use in New Zealand when arranging formal work placements or internships as part of educational programs. This document is essential when an educational institution places students with host organizations for practical training, ensuring compliance with New Zealand's Education and Training Act 2020, Health and Safety at Work Act 2015, and other relevant legislation. It establishes clear expectations, responsibilities, and protections for all parties involved, including provisions for learning outcomes, supervision, assessment, and risk management. The contract is particularly important for managing the unique three-way relationship between the educational institution, student, and host organization, while ensuring educational objectives are met and all parties are adequately protected. This agreement is suitable for both domestic and international student placements, with additional provisions available for specific circumstances or industry requirements.
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1. Parties: Identifies the three main parties: the educational institution, the student, and the host organization
2. Background: Outlines the context of the placement program and its connection to the student's course of study
3. Definitions: Defines key terms used throughout the agreement
4. Term and Duration: Specifies the start and end dates of the placement and any provisions for extension or early termination
5. Learning Objectives: Details the educational goals and expected learning outcomes of the placement
6. Student Responsibilities: Outlines the student's obligations, including attendance, conduct, and reporting requirements
7. Host Organization Responsibilities: Details the host organization's obligations regarding supervision, training, and support
8. Educational Institution Responsibilities: Specifies the institution's role in supporting and monitoring the placement
9. Supervision and Assessment: Describes the supervision arrangements and assessment criteria
10. Health and Safety: Outlines health and safety obligations and procedures
11. Insurance and Liability: Details insurance coverage and allocation of liability between parties
12. Confidentiality: Addresses confidentiality obligations for all parties
13. Intellectual Property: Establishes ownership and rights to any IP created during the placement
14. Termination: Specifies circumstances and procedures for early termination
15. General Provisions: Includes standard legal clauses such as governing law, dispute resolution, and amendments
1. International Student Provisions: Additional requirements for international students, including visa compliance
2. Industry-Specific Requirements: Special requirements for placements in regulated industries (e.g., healthcare, education)
3. Remote Work Arrangements: Specific provisions for placements conducted remotely or in hybrid mode
4. Allowances and Expenses: Details of any financial support or reimbursement arrangements
5. Research Project Requirements: Specific provisions for placements involving research activities
6. Code of Conduct: Detailed behavioral expectations specific to the host organization
7. Data Protection: Enhanced privacy and data protection requirements for placements involving sensitive information
1. Schedule 1: Placement Details: Specific details of the placement including location, hours, supervisor contacts
2. Schedule 2: Learning Outcomes and Assessment Criteria: Detailed description of learning objectives and assessment methods
3. Schedule 3: Health and Safety Requirements: Specific health and safety procedures and requirements
4. Schedule 4: Supervision Plan: Detailed supervision arrangements and meeting schedules
5. Appendix A: Student Code of Conduct: Detailed behavioral expectations and professional conduct requirements
6. Appendix B: Incident Reporting Procedures: Forms and procedures for reporting incidents or concerns
7. Appendix C: Assessment Forms: Templates for placement assessment and feedback
8. Appendix D: Insurance Certificates: Copies of relevant insurance certificates
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