The Authorization Letter For Passport Renewal is a crucial document in the Philippine legal framework that enables individuals to delegate their passport renewal process to a trusted representative when they are unable to personally appear at DFA offices. This document becomes necessary in various situations, such as when the passport holder is abroad, physically incapacitated, or unable to take time off work. The letter must comply with specific requirements set forth by the Department of Foreign Affairs and should be notarized to ensure its validity. It includes essential details such as the principal's and representative's full names, contact information, valid ID numbers, and the scope and duration of the authorization. The document is governed by Philippine passport laws, particularly RA 8239 (Philippine Passport Act) and its amendments, along with relevant DFA administrative orders regarding passport processing through authorized representatives.
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1. Date and Place: Current date and location where the letter is being executed
2. Addressee Details: Full header addressing the Department of Foreign Affairs (DFA) or specific passport issuing authority
3. Subject Line: Clear indication that this is an Authorization Letter for Passport Renewal
4. Principal's Information: Complete details of the passport holder including full legal name, current passport number, and contact information
5. Authorized Person's Information: Complete details of the person being authorized including full legal name, valid ID numbers, and contact information
6. Authorization Statement: Clear and specific statement of authorization for passport renewal
7. Duration of Authority: Specific timeframe for which the authorization is valid
8. Principal's Signature Block: Space for principal's signature, printed name, and government ID details
9. Notary Section: Space for notary public's acknowledgment and certification
1. Special Instructions: Additional specific instructions or limitations on the authorized person's powers, used when there are particular requirements or restrictions
2. Multiple Passport Details: Section listing multiple passport holders' information, used when authorizing renewal for multiple family members
3. Emergency Contact Information: Additional contact details for urgent situations, used when the principal will be unreachable
4. Document Requirements List: List of documents the authorized person is permitted to submit/receive, used when specific documentation needs to be explicitly stated
1. Copy of Principal's Valid ID: Photocopy of the principal's government-issued ID attached as supporting document
2. Copy of Authorized Person's Valid ID: Photocopy of the authorized person's government-issued ID attached as supporting document
3. Copy of Expired/Expiring Passport: Photocopy of the relevant pages of the passport to be renewed
4. List of Required DFA Documents: Checklist of additional documents required by DFA for passport renewal, if attached for reference
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