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Employment Separation Certificate

Employment Separation Certificate Template for Philippines

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Key Requirements PROMPT example:

Employment Separation Certificate

"I need an Employment Separation Certificate for a senior software developer who is voluntarily resigning from our tech company effective March 15, 2025, with a special mention of their excellent performance and eligibility for rehire."

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Document background
The Employment Separation Certificate is a crucial document in Philippine employment law, required to be issued by employers upon the termination of any employment relationship. This document serves multiple purposes: it provides formal proof of previous employment, details the nature and circumstances of separation, and confirms the settlement of all employment-related obligations. The certificate is essential for employees seeking new employment, claiming benefits from government agencies (SSS, PhilHealth, Pag-IBIG), and processing tax-related matters. Under Philippine labor laws, specifically the Labor Code and DOLE regulations, employers are legally obligated to provide this certificate promptly upon employment separation, regardless of the reason for termination. The document must contain specific information including employment duration, position held, and reason for separation, making it a standardized tool for employment verification and compliance.
Suggested Sections

1. Certificate Header: Company letterhead, document title, and date of issuance

2. Employee Information: Complete name, position/designation, employee ID number, and department of the employee

3. Employment Duration: Start date and end date of employment

4. Nature of Separation: Specific reason for separation (resignation, termination, retirement, etc.) and effective date

5. Character of Employment: Statement about the employee's performance and conduct during employment

6. Final Pay Status: Confirmation that all final payments, benefits, and clearances have been processed

7. Authorized Signatory: Name, position, and signature of the authorized company representative

8. Company Details: Complete legal name, address, and contact information of the employer

Optional Sections

1. Specific Achievements: Include when the employee had notable accomplishments or contributions to the company

2. Rehire Eligibility: Statement about eligibility for rehire, included when company policy requires this information

3. Project Details: For project-based employees, details of the specific projects worked on

4. Clearance Details: Detailed list of departments that have cleared the employee, if required by company policy

5. Special Commendation: Include for employees with exceptional service or long tenure

6. Legal Compliance Statement: Additional statements required for specific termination circumstances (e.g., redundancy, retrenchment)

Suggested Schedules

1. Final Pay Computation: Detailed breakdown of final salary, benefits, and deductions

2. Clearance Form: Completed employee clearance form showing all department approvals

3. Certificate of Full Payment: Document confirming all financial obligations have been settled

4. Benefits Summary: Summary of processed benefits (SSS, PhilHealth, Pag-IBIG, etc.)

5. Exit Interview Form: If applicable, documented feedback from exit interview

6. Service Record: Detailed employment history including positions held and salary adjustments

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses

















Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Transportation

Agriculture

Mining

Real Estate

Telecommunications

Energy

Professional Services

Relevant Teams

Human Resources

Legal

Finance

Compliance

Administration

Payroll

Employee Relations

Corporate Secretariat

Benefits Administration

Relevant Roles

HR Manager

HR Director

HR Officer

Legal Counsel

Compliance Officer

Finance Manager

Payroll Specialist

Department Manager

HR Business Partner

Administrative Officer

Corporate Secretary

Personnel Officer

Benefits Administrator

HR Operations Manager

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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