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The Event Hosting Agreement serves as a crucial legal framework for establishing a contractual relationship between venue providers and event organizers in the Philippines. This document is essential when any party wishes to secure a venue for events such as conferences, weddings, corporate functions, or entertainment shows. The agreement comprehensively covers venue specifications, usage terms, fees, operational requirements, and risk allocation, while ensuring compliance with Philippine regulations including local government permits, safety standards, and consumer protection laws. It provides necessary protections for both parties and clearly defines their respective rights and obligations throughout the event planning and execution process. The document is specifically tailored to address unique aspects of Philippine business culture and legal requirements, incorporating relevant provisions from the Civil Code of the Philippines and various local ordinances governing public gatherings and events.

1. Parties: Identification of the Event Host (Venue) and the Event Organizer, including complete legal names and addresses

2. Background: Context of the agreement and brief description of the event hosting arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Event Details: Specific details about the event including date, time, duration, and purpose

5. Venue Specifications: Details of the venue, facilities included, and capacity limitations

6. Fees and Payment Terms: Comprehensive breakdown of venue hire fees, payment schedule, and payment methods

7. Host's Obligations: Responsibilities of the venue owner/manager including facility preparation, maintenance, and basic services

8. Organizer's Obligations: Responsibilities of the event organizer including compliance with venue rules and regulations

9. Insurance and Liability: Insurance requirements and allocation of risks between parties

10. Force Majeure: Provisions for unforeseen circumstances preventing event execution

11. Cancellation and Postponement: Terms and conditions for event cancellation or postponement, including refund policies

12. Health and Safety: Safety protocols and compliance with health regulations

13. Governing Law and Jurisdiction: Specification of Philippine law as governing law and jurisdiction for disputes

14. General Provisions: Standard boilerplate clauses including entire agreement, amendments, and notices