The Invoice Packing List is a fundamental trade document used in Philippine commerce, combining financial and logistical information in a single standardized format. This document type is essential for both domestic and international trade transactions, providing comprehensive details about products, their packaging, and payment terms. It must comply with Philippine regulations, particularly the Customs Modernization and Tariff Act (CMTA) and tax laws. The Invoice Packing List serves multiple purposes: it acts as a commercial invoice for payment, provides detailed packing information for shipping and handling, supports customs clearance processes, and serves as a reference document for inventory management. Its format and content are designed to meet both local Philippine requirements and international trade standards, making it particularly valuable for businesses engaged in import/export activities.
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1. Invoice Header Information: Company details including name, address, tax identification number, and contact information of both seller and buyer
2. Invoice Details: Invoice number, date, purchase order reference, payment terms, and currency
3. Shipment Information: Shipping date, mode of transport, port of loading/discharge (if applicable), and delivery terms
4. Item Details: Detailed list of items including product code, description, quantity, unit price, and total amount
5. Packing Details: Package count, type of packaging, dimensions, weights (gross and net), and volume
6. Total Amounts: Subtotal, applicable taxes, shipping costs, and total invoice amount
7. Declaration: Statement certifying the accuracy of the information provided
1. Export License Details: Required when goods need export permits or special licenses
2. Country of Origin Declaration: Required for international shipments to claim preferential tariff treatments
3. Dangerous Goods Information: Required when shipping hazardous materials, including UN numbers and classification
4. Special Handling Instructions: Include when goods require specific temperature control or handling care
5. Letter of Credit Details: Required when payment is made via letter of credit
6. Insurance Information: Include when shipment includes insurance coverage details
1. Detailed Packing List: Itemized list showing how products are packed in each container/package
2. Product Specifications: Technical details and specifications of products when required
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Container Loading Plan: Diagram showing how packages are arranged in shipping container (for container shipments)
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Agriculture
Electronics
Textiles
Food and Beverage
Automotive
Pharmaceuticals
Chemical Industry
Construction Materials
Consumer Goods
Industrial Equipment
Mining
Furniture and Home Goods
Relevant Teams
Logistics
Supply Chain
Export
Import
Documentation
Finance
Accounts Receivable
Shipping
Warehouse
Commercial Operations
Procurement
International Trade
Customs Compliance
Relevant Roles
Logistics Manager
Export Coordinator
Import Specialist
Shipping Clerk
Documentation Specialist
Supply Chain Manager
Trade Finance Officer
Customs Compliance Officer
Warehouse Manager
Procurement Officer
Sales Administrator
Finance Manager
Accounts Receivable Specialist
Commercial Operations Manager
International Trade Specialist
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