The Send Invoice document is a fundamental business document used in Philippine commercial transactions, essential for compliance with local tax laws and business regulations. This document type is required whenever a business provides goods or services and needs to request payment while maintaining proper tax documentation. The Send Invoice must conform to the requirements set forth by the Bureau of Internal Revenue (BIR) and include specific elements such as Tax Identification Numbers (TIN), VAT information (if applicable), and proper itemization of goods or services. It serves multiple purposes: as a payment request, a tax document, and a record of transaction. The document is particularly important in the Philippine context due to strict requirements under the National Internal Revenue Code and related regulations regarding invoice format and content.
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1. Invoice Header: Company logo, business name, address, tax identification number (TIN), and contact details of the issuing entity
2. Invoice Number and Date: Unique invoice identifier and date of issuance
3. Client Information: Complete name, billing address, and tax identification details of the recipient
4. Payment Terms: Due date, accepted payment methods, and any early payment discounts or late payment penalties
5. Item Details: Detailed breakdown of products/services, quantities, unit prices, and descriptions
6. Calculation Section: Subtotal, applicable taxes (VAT/sales tax), any discounts, and total amount due
7. Payment Instructions: Bank account details or other payment method information
8. Legal Notices: Required legal statements, including VAT registration information and other mandatory disclosures
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Shipping Information: Add when physical goods are being delivered, including delivery address and shipping terms
3. Currency Information: Include when dealing with international transactions or multiple currencies
4. Special Instructions: Add when there are specific handling, delivery, or payment requirements
5. Discount Terms: Include when offering early payment discounts or volume-based pricing
6. Project Details: Add when the invoice relates to a specific project or phase of work
1. Detailed Item Breakdown: Itemized list with additional details when the main invoice contains numerous items
2. Service Time Log: Detailed breakdown of time-based services when billing for professional services
3. Supporting Documentation: Delivery receipts, work completion certificates, or other relevant documentation
4. Tax Computation Schedule: Detailed breakdown of tax calculations for complex transactions
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Information Technology
Construction
Healthcare
Education
Food and Beverage
Wholesale Trade
Transportation and Logistics
Real Estate
Consulting Services
Agricultural
Financial Services
Relevant Teams
Finance
Accounting
Sales Administration
Accounts Receivable
Revenue
Operations
Administration
Tax
Credit Control
Business Operations
Relevant Roles
Accounts Receivable Clerk
Finance Manager
Accounting Manager
Billing Coordinator
Financial Controller
Sales Administrator
Business Owner
Bookkeeper
Tax Accountant
Credit Controller
Office Manager
Finance Director
Operations Manager
Administrative Assistant
Chief Financial Officer
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