A Quotation Doc is a formal business document used in the Philippine market to present detailed pricing, specifications, and terms for products or services to potential customers. It serves as an official offer from a seller to a buyer, governed by Philippine commercial law including the Civil Code and Consumer Act. The document typically includes company details, pricing breakdowns, VAT considerations, validity periods, and terms of delivery or service provision. This type of document is essential for business transactions in the Philippines as it provides a clear basis for commercial agreements and ensures compliance with local pricing transparency requirements. The Quotation Doc can be used in both B2B and B2C contexts, forming the foundation for subsequent purchase orders or contracts while protecting both parties' interests under Philippine law.
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1. Company Information: Details of the company providing the quotation, including business name, address, contact details, and tax identification number
2. Client Information: Complete details of the client/recipient, including name, address, and contact information
3. Quotation Reference: Unique quotation number, date of issuance, and validity period
4. Item/Service Description: Detailed description of products or services being quoted, including specifications, quantities, and unit prices
5. Pricing Summary: Subtotal, applicable taxes (VAT), and total amount in Philippine Peso (PHP)
6. Terms and Conditions: Basic terms including payment terms, delivery conditions, and validity period
7. Authorization: Signature block for the authorized representative issuing the quotation
1. Delivery Information: Include when physical goods are being quoted, specifying delivery timeframes and shipping terms
2. Warranty Information: Include when quoting products that come with manufacturer or seller warranties
3. Installation Services: Include when quoting products that require installation or setup services
4. Volume Discounts: Include when offering tiered pricing based on quantity
5. After-Sales Support: Include when offering maintenance or support services post-purchase
1. Detailed Specifications: Technical specifications or detailed scope of work for complex products or services
2. Price Breakdown: Itemized cost breakdown for complex quotations with multiple components
3. Terms and Conditions: Detailed terms and conditions if too lengthy to include in main document
4. Product Images: Visual documentation of quoted products when relevant
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Construction
Information Technology
Professional Services
Wholesale Trade
Engineering
Healthcare
Real Estate
Telecommunications
Education
Automotive
Electronics
Food and Beverage
Consulting
Relevant Teams
Sales
Business Development
Commercial
Procurement
Finance
Operations
Legal
Customer Service
Project Management
Supply Chain
Pricing
Account Management
Relevant Roles
Sales Manager
Business Development Executive
Account Manager
Procurement Manager
Commercial Director
Sales Representative
Business Owner
General Manager
Project Manager
Estimator
Finance Manager
Contract Administrator
Operations Manager
Pricing Analyst
Category Manager
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