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The Road Damage Complaint Letter is a critical document used in Pakistan's infrastructure maintenance system when reporting road deterioration or damage to relevant authorities. It serves as the primary mechanism for citizens, businesses, and organizations to formally notify government bodies about road infrastructure issues that require attention. The document is structured to comply with Pakistani administrative requirements and includes detailed information about the damage location, extent of deterioration, safety implications, and specific repair requests. This type of letter is particularly important in Pakistan's context where road maintenance falls under various jurisdictions including national, provincial, and local authorities. It can be used for complaints about any type of road damage, from minor surface issues to major structural problems, and can be submitted to multiple authorities depending on the road's classification and location. The document typically includes supporting evidence such as photographs and may reference relevant sections of Pakistan's National Highway Safety Ordinance or Local Government Acts.

1. Sender's Details: Full name, address, contact information, and any relevant ID numbers of the complainant

2. Recipient's Details: Name, designation, and address of the relevant authority (e.g., National Highway Authority, Municipal Corporation, etc.)

3. Subject Line: Clear, specific reference to road damage complaint with location

4. Location Details: Precise description of the damaged road location, including landmarks, road numbers, or GPS coordinates

5. Damage Description: Detailed description of the road damage, including type, extent, and duration of the problem

6. Safety Concerns: Explanation of the risks and hazards posed by the road damage to public safety

7. Previous Communications: Reference to any previous complaints or communications about this issue

8. Action Request: Specific request for repair or maintenance action with reasonable timeframe

9. Closing: Professional closing with signature and date