The Subaward Agreement is essential in situations where organizations need to formally delegate portions of their awarded projects or funding to other entities while maintaining compliance with Pakistani law. This document type is commonly used in international development projects, research grants, and institutional collaborations where a primary award recipient needs to engage other organizations for specific project components. The agreement comprehensively addresses project scope, financial management, compliance requirements, and reporting obligations, ensuring alignment with both the primary award conditions and Pakistani legal framework, including the Contract Act 1872 and relevant financial regulations. It's particularly crucial for managing complex multi-organizational projects where clear delineation of responsibilities, financial arrangements, and accountability measures is essential for successful project implementation.
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1. Parties: Identification of the primary recipient (subawarding organization) and the subrecipient, including their legal status and registered addresses
2. Background: Context of the primary award, relationship to the main award, and purpose of the subaward
3. Definitions: Definitions of key terms used in the agreement, including technical terms, project-specific terminology, and regulatory references
4. Scope of Subaward: Detailed description of the work to be performed, deliverables, and objectives under the subaward
5. Term and Timeline: Duration of the subaward, including start and end dates, and any milestone deadlines
6. Financial Provisions: Budget allocation, payment terms, disbursement schedule, and financial reporting requirements
7. Compliance Requirements: Obligations to comply with prime award terms, applicable laws, and regulations
8. Reporting and Monitoring: Requirements for technical and financial reporting, monitoring procedures, and performance evaluation
9. Record Keeping: Requirements for maintaining financial and program records, retention period, and audit rights
10. Intellectual Property: Rights and obligations regarding intellectual property created under the subaward
11. Termination: Conditions and procedures for termination, including both for cause and convenience
12. Dispute Resolution: Procedures for resolving disputes, including jurisdiction and applicable law
13. General Provisions: Standard contractual clauses including notices, amendments, and severability
1. Equipment and Property: Used when the subaward involves purchase or use of significant equipment or property
2. Cost Sharing: Include when the subrecipient is required to contribute their own resources
3. Special Security Requirements: For projects involving sensitive data or requiring specific security measures
4. Environmental Compliance: For projects with environmental impact or requirements
5. Human Subjects Research: Required for research projects involving human subjects
6. Export Control: For projects involving international technology transfer or controlled items
7. Publication and Publicity: When specific requirements exist for publishing results or acknowledging funding
8. Consortium Arrangements: When the subrecipient will work with other partners or consortiums
1. Schedule A - Project Description: Detailed description of the project scope, methodology, and technical requirements
2. Schedule B - Budget and Payment Schedule: Detailed budget breakdown, cost categories, and payment milestones
3. Schedule C - Reporting Templates: Standard forms and formats for technical and financial reporting
4. Schedule D - Key Personnel: List of key team members and their roles from both parties
5. Schedule E - Compliance Requirements: Detailed compliance requirements from the prime award that flow down to the subaward
6. Schedule F - Timeline and Deliverables: Detailed project timeline, milestones, and deliverable specifications
7. Appendix 1 - Prime Award Terms: Relevant excerpts from the prime award that apply to the subaward
8. Appendix 2 - Required Certifications: Required administrative and compliance certifications
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