The Intent to Quit Letter is a crucial document in the Saudi Arabian employment context, serving as the formal mechanism for employees to initiate voluntary termination of their employment relationship. This document must comply with Saudi Labor Law (Royal Decree No. M/51), which mandates specific notice periods and procedures for resignation. The letter is used when an employee decides to end their employment voluntarily and needs to provide formal written notice to their employer. It typically includes the resignation date, notice period confirmation, handover arrangements, and acknowledgment of any post-employment obligations. The document helps ensure a smooth transition process and protects both parties' rights under Saudi labor law, particularly regarding notice periods and end-of-service benefits calculations.
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1. Letter Header: Formal business letter header including date, recipient details (employer/supervisor name, company name, address), and subject line
2. Opening Statement: Clear statement of intention to resign, including current position and department
3. Effective Date and Notice Period: Specification of the last working day and confirmation of the notice period as per Saudi Labor Law (30 days for monthly paid employees)
4. Reason for Resignation: Brief, professional explanation for the decision to resign (keeping it positive and general)
5. Handover Commitment: Statement of commitment to ensure smooth transition of responsibilities
6. Gratitude Statement: Professional acknowledgment of opportunities and experiences gained during employment
7. Closing and Signature: Formal closing, employee's signature, name, and employee ID number
1. Request for Reference Letter: Include when seeking a formal reference letter from the employer
2. End of Service Benefits: Include when specifically requesting calculation and timeline for end-of-service benefits
3. Specific Project Status: Include when handling critical projects that require detailed handover plans
4. Contact Information: Include future contact details if necessary for pending matters
5. Non-Compete Acknowledgment: Include if there are existing non-compete clauses to acknowledge
1. Handover Document List: Optional appendix listing key documents, projects, and responsibilities to be handed over
2. Project Status Report: Optional appendix providing status updates on ongoing projects
3. Company Property Checklist: Optional appendix listing company assets to be returned
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