The Authorization Letter To Claim Diploma is a crucial document in Singapore's educational administrative process, particularly when graduates are unable to collect their diplomas in person. This document is commonly used when individuals are overseas, unable to attend collection ceremonies, or require a representative to collect on their behalf. The letter must include specific details as required by Singapore law, including the authorizer's full identification, the authorized person's details, and precise information about the diploma being collected. It serves as a legal instrument under Singapore's Civil Law Act and must comply with institutional policies and data protection requirements.
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1. Date: Current date of letter issuance
2. Recipient Details: Name and address of educational institution
3. Authorizer Information: Full name, ID number, contact details of person giving authorization
4. Authorized Person Information: Full name, ID number, contact details of person being authorized
5. Diploma Details: Specific details of the diploma to be collected
6. Authorization Statement: Clear statement of authorization and its scope
7. Validity Period: Duration for which authorization is valid
8. Signature Block: Space for authorizer's signature and date
1. Witness Details: Required if institution demands witnessed authorization
2. Notarization Block: Official notary verification section when required by institution
3. Contact Preferences: Preferred method of communication when multiple channels are available
1. Authorizer's ID Copy: Photocopy of authorizer's identification document
2. Authorized Person's ID Copy: Photocopy of authorized person's identification document
3. Relationship Documentation: Documentation proving relationship if authorized person is a family member
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