The Joint Controller Data Sharing Agreement is essential when two or more organizations jointly determine how personal data will be processed. This agreement, governed by Singapore law and the PDPA, establishes clear responsibilities and obligations for each controller, ensuring compliant data processing. It addresses key aspects such as data security, breach notification, data subject rights, and cross-border transfers. The agreement is particularly important in today's interconnected business environment where data sharing is increasingly common and regulatory scrutiny is heightening.
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1. Parties: Identification of the joint controllers, including their registered addresses and company details
2. Background: Context of the data sharing arrangement and relationship between the parties
3. Definitions: Key terms used throughout the agreement, including specific PDPA-related terminology
4. Scope and Purpose: Detailed description of the data sharing activities and their purposes
5. Roles and Responsibilities: Specific obligations of each joint controller under PDPA
6. Data Protection Measures: Security and organizational measures for protecting shared data
7. Data Subject Rights: How data subject requests will be handled between controllers
8. Breach Notification: Procedures for handling and reporting data breaches
9. Term and Termination: Duration of agreement and termination provisions
1. Cross-border Transfers: Required if data will be transferred outside Singapore. Include when data processing occurs across jurisdictions
2. Subprocessing: Requirements for engaging data processors. Include when either party plans to use third-party processors
3. Industry-Specific Requirements: Additional requirements for specific sectors. Include when dealing with regulated industries (e.g., healthcare, finance)
1. Data Processing Schedule: Detailed description of data types, processing activities, and purposes
2. Security Measures: Technical and organizational security measures implemented by both parties
3. Data Subject Rights Procedure: Detailed procedures for handling data subject requests
4. Breach Response Plan: Detailed procedures for responding to data breaches
5. Contact Details: Key contacts for data protection matters at each organization
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