The Internal Transfer Letter serves as an essential documentation tool when moving employees between positions, departments, or locations within the same organization in the United States. This document typically includes details about the new role, compensation adjustments, reporting relationships, and effective date of transfer. It helps ensure compliance with employment laws while providing clear communication to all parties involved. The letter becomes part of the employee's permanent record and helps prevent future misunderstandings about the terms of the transfer.
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1. Employee Information: Full name, current position, department, and employee ID
2. Transfer Details: New position, department, location, and effective date
3. Reporting Structure: New reporting relationships and supervisor information
4. Compensation Changes: Any modifications to salary, benefits, or other compensation
5. Acknowledgment: Space for employee signature and date
1. Relocation Information: Details about relocation support, if transfer involves geographic move
2. Transition Period: Information about handover period and transition arrangements
3. Performance Expectations: New role requirements and performance metrics
4. Training Requirements: Any necessary training or orientation for new role
1. Job Description: Detailed description of new role and responsibilities
2. Benefits Summary: Overview of any changes to benefits package
3. Relocation Policy: If applicable, company policy on relocation support
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