The Internal Transfer Letter is a crucial document in Malaysian corporate practice, used when an employee moves to a different position or department within the same organization. It forms part of the employee's formal employment record and must comply with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. This document is typically issued after internal transfer discussions have been concluded and approvals obtained from relevant stakeholders. The letter should comprehensively capture changes in position, responsibilities, reporting structure, compensation, and other employment terms while ensuring continuity of employment. It serves multiple purposes: documenting the transfer decision, clarifying new terms of employment, maintaining legal compliance, and providing a reference point for both the employee and the organization regarding the transfer arrangements.
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1. Letter Header: Company letterhead, date, reference number, and employee's current details
2. Subject Line: Clear indication that this is an internal transfer letter
3. Opening Paragraph: Reference to current position and confirmation of transfer decision
4. New Position Details: Job title, department, and reporting relationship in new role
5. Location: New work location or office details
6. Effective Date: Clear statement of when the transfer takes effect
7. Remuneration: Confirmation of salary and any changes to compensation
8. Core Benefits: Confirmation of continuation or changes to basic benefits
9. Acknowledgment: Space for employee signature and date to confirm acceptance
1. Relocation Support: Include when transfer involves geographical relocation, detailing any relocation assistance
2. Transition Period: Include when there needs to be a handover period or phased transition
3. Special Allowances: Include when transfer comes with specific additional allowances or benefits
4. Performance Requirements: Include when transfer is conditional upon meeting certain performance criteria
5. Training Provisions: Include when new role requires specific training or development programs
6. Probation Period: Include if a probationary period applies to the new position
1. Schedule A - Benefits Package: Detailed breakdown of all applicable benefits and allowances
2. Schedule B - Job Description: Detailed description of new role responsibilities and requirements
3. Schedule C - Relocation Package: Detailed breakdown of relocation benefits and support (if applicable)
4. Schedule D - Handover Timeline: Detailed timeline for transition of responsibilities (if applicable)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology
Healthcare
Retail
Education
Construction
Energy
Telecommunications
Professional Services
Hospitality
Logistics and Transportation
Consumer Goods
Mining and Resources
Agriculture
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Talent Management
Corporate Secretariat
Senior Management
Operations
Administration
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Compliance Officer
Department Manager
Regional Manager
Chief Human Resources Officer
HR Business Partner
Employee Relations Manager
Talent Management Director
HR Operations Manager
Corporate Secretary
Managing Director
Chief Executive Officer
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