A Financial Invoice is a fundamental business document used in South African commerce to formally request payment for goods or services provided. It must comply with South African legal requirements, particularly the Value-Added Tax Act 89 of 1991 and the Tax Administration Act 28 of 2011. The document serves multiple purposes: it acts as a payment request, provides proof of transaction for tax purposes, and serves as an accounting record for both parties involved. Financial Invoices must include specific information such as VAT registration numbers (if applicable), complete business details, clear itemization of goods or services, and prescribed tax calculations. They are essential for business record-keeping, tax compliance, and financial auditing purposes, and must be retained for a minimum period as specified by South African law.
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1. Invoice Header: Company details including registered name, address, registration number, VAT number, and contact information
2. Client Information: Full client details including name, address, VAT number (if applicable), and client reference number
3. Invoice Details: Invoice number, date, due date, and payment terms
4. Item Description: Detailed description of goods/services provided, including quantities and unit prices
5. Calculation Summary: Subtotal, VAT amount, and total amount due in ZAR
6. Payment Information: Bank account details and payment methods accepted
7. Legal Notices: Standard legal text including late payment terms and VAT declarations
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Foreign Currency Details: Required for international transactions, showing exchange rates and foreign currency amounts
3. Delivery Details: Include when goods are physically delivered to a different address
4. Special Instructions: Any specific handling, delivery, or payment instructions
5. Contract Reference: Include when invoice relates to a specific contract or master service agreement
6. Tax Exemption Details: Include when any tax exemptions apply to the transaction
1. Detailed Item Breakdown: Itemized list of products/services with individual costs and quantities
2. Time Sheet: Detailed breakdown of time-based services if applicable
3. Rate Card: Schedule of standard rates applied to the invoice items
4. Delivery Documentation: Proof of delivery or service completion certificates
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Financial Services
Consulting
Wholesale
Transportation
Agriculture
Mining
Real Estate
Energy
Relevant Teams
Finance
Accounting
Accounts Receivable
Billing
Administration
Sales Administration
Tax
Treasury
Credit Control
Revenue
Relevant Roles
Accountant
Financial Manager
Accounts Receivable Clerk
Billing Coordinator
Finance Director
Bookkeeper
Tax Specialist
Financial Controller
Credit Controller
Sales Administrator
Business Owner
Office Manager
Accounts Manager
Chief Financial Officer
Finance Assistant
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