A Notary Public Invoice is a essential document used in South African legal practice when billing for notarial services. It is required whenever a notary public performs official acts such as authenticating documents, certifying signatures, or preparing notarial deeds. The invoice must comply with the Legal Practice Act 28 of 2014, the Value-Added Tax Act 89 of 1991, and the Legal Practice Council Rules. This document serves multiple purposes: it provides a detailed record of services rendered, meets tax compliance requirements, and serves as an official record for both the notary and client. The invoice must include specific professional information, service details, and tax calculations, making it a crucial document for financial record-keeping and regulatory compliance.
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1. Notary Details: Professional details including name, registration number, business address, and contact information of the notary
2. Client Information: Full name, address, and contact details of the client or entity being billed
3. Invoice Details: Invoice number, date, and reference numbers
4. Services Rendered: Detailed description of notarial services provided, including dates of service
5. Fee Breakdown: Itemized list of services with individual costs
6. VAT Information: VAT registration number and VAT amount (if applicable)
7. Total Amount: Total amount payable, including VAT and any disbursements
8. Payment Terms: Payment due date and acceptable payment methods
9. Banking Details: Notary's bank account information for payment
1. Disbursements: Detailed breakdown of any additional costs incurred (e.g., travel, courier services) - include when additional expenses were incurred
2. Time Sheet: Detailed breakdown of time spent on various aspects of the service - include for complex matters or when specifically requested
3. Special Instructions: Any special payment instructions or notes - include when non-standard arrangements apply
4. Professional Discounts: Details of any professional discounts applied - include when discounts have been offered
1. Schedule A - Detailed Time Log: Detailed timesheet showing dates, times, and nature of work performed (for complex matters)
2. Schedule B - Disbursement Receipts: Copies or details of receipts for claimed disbursements
3. Schedule C - Fee Guidelines: Reference to or excerpt from applicable professional fee guidelines to justify charges
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